Programme Documents

Approved Programme / Definitive Documentation

There are two types of programme documents:

The “Definitive Programme Document” is the original document written when the programme was developed, and which was approved by NZQA.
The “Current Programme Document” is an updated version that incorporates any changes made since the programme was first approved. This version is usually electronic only.

These documents include Course Descriptors, Programme Regulations, Delivery Methods and Resource requirements, Assessment Methods as well as information about the Programme Design, Teaching Staff Profile and Industry connections and support for the Programme.

These documents are are known as the ‘One Version of the Truth’ and are used by staff to deliver the approved version of the Programme. They are stored in the E-Academic Library on the H:Drive in Programme specific folders.

H://2. Academic Development/E-Academic Library/3.0 Programme Library

What you need to do:

Work on updating the definitive document with your programme administrator if academic input is needed.
Re-creation or initial updating of your programme document should be done by now – it will only need to be done once, and thereafter only minor amendments should be required which can be done by the programme administrator with inputs from programme committee meetings and as advised by you as the programme leader.
Programme Documents should be updated every year in December to reflect the programme as it ran through the year. This must be published on the respective programme folder in the E-Academic Library on the H Drive

Your programme administrator will obtain the latest template each year from the Quality Assurance Administrator.

Course Descriptors

Course descriptors are documents that contain all of the information about a particular course. Your programme administrator will update and check these.

MyCourseDetails

myCourseDetails is the term used for the course information document that Unitec produces for every course, each time that course runs.

myCourseDetails set out relevant information about a course (lecturers, learning outcomes, assessment details, reading lists, etc.), and is designed to provide a student with all of the information they need about a course they are enrolled in.

NOTE: myCourseDetails should be produced using information from the course descriptor – not the other way around. The course descriptor should remain the primary and authoritative document.

myCourseDetails documents are produced through PeopleSoft, and your programme administrator will process these.

Once myCourseDetails are completed and “published” in PeopleSoft, they will be visible to students as PDF documents when they log in to their myUnitec/myRecords account. A student will only be able to see the myCourseDetails for courses in which he or she is enrolled.

NOTE: aside from changes to staff, timetables, rooms, etc, no changes should usually be made without Category P or F change approval. For example, if a Programme Leader scribbles a change to a learning outcome on the myCourseDetails print-out, programme adminstrators cannot make this change in PeopleSoft. A corresponding Category P change would need to be approved by the programme committee first.

myCourseDetails should be processed each semester, rather than done at the beginning of the year for both semesters. The documents should be as up-to-date as possible, and therefore will be completed by the programme administrator near to the time that the course begins.

What you need to do:

Remember to return the amended documents, and ensure that your programme administrator receives them on time.
Submit the myCourseDetails to the Programme Committee, and ensure that they are approved.

Timing:

Begin the process in May for semester two courses, and in November for semester one courses (these are started earlier because of the end-of-year shut down period/academic staff leave) – when planning, you should bear in mind programme committee dates for approval.
All myCourseDetails documents must be approved and published by the first day of each semester.