Home Teaching and Research Te Korowai Kahurangi – Academic Quality Academic Quality and Compliance Academic Quality Calendar – Key Dates 2023 PAQC Academic Quality Compliance Calendar

PAQC Academic Quality Compliance Calendar

The PAQC Academic Quality Compliance work-plan has been designed using three academic quality timelines:

  1. The first is based on the quality requirements of time based course delivery
    which has a definitive start and end date;
  2. The second is a quarterly based programme quality cycle; and
  3. The third is for ad-hoc activities associated Programme Monitoring and
    Review and professional accreditation requirements.

The frequency of activities described below will vary between PAQCs and Programmes as each has a slightly different rhythm. The months indicated at the top of each section are a guide, and the actual timing of activities will need to be determined according to need.

January / February

Type Activity (distributed as required)
Approvals PAQC

  • Yearly work-plan, including AQAP related targets
  • Membership information

Delegated Authority

  • Sub-Committees/Working Groups Convener & Membership, TOR & extent of authority
  • Confirm delegated authority to approve enrolments
  • Delegated authority to individuals

Ratification of Grades (may be delegated to GAC)

  • Resolution of previous deferred grades
  • Exclusions from program/course
  • 3rd time enrolments

Student Issues

  • Consideration and resolution of escalated issues

Completions (may be delegated)

  • Graduation confirmation
  • Student excellence (Senior Scholar Award, etc.)
  • Requests for correction of errors

Enrolments & Admissions (may be delegated)

  • Cross credit/ Assessment of Prior Learning
  • Modified Program Study

Moderation

  • Update annual Moderation Plan
  • MOU/Contracts in place for External Moderation

Industry Engagement

  • IAC (Industry Advisory Committee) schedule
  • Engagement outcomes plan
Analysing Trends & Reporting Student Progress (may be evaluated by wider group)

  • Course success and retention rates
  • EPI/ Priority Groups at whole course level
  • Discretionary/Special Admissions

External Moderation from previous semester (Themes only)

Student evaluation of courses (may be evaluated by wider group)

  • Themes & action plans (reported to QAB)

Appeals

  • Volume by course, Themes, No. approved or declined

Grades

  • Timeline compliance
  • No grades, Deferred grades, Change of grades
Tracking Progress Class Set-up (Incl. correct start and end dates)

  • Timetable teaching hours are correct

Course Descriptors/ My Course Details

  • Approved programme improvements finalised and documented
  • Gradebook set-up

Moderation for coming semester

  • Pre-moderation compliance and process
  • Internal moderators assigned and suitably trained
  • Assessment Schedule complete

Moderation from previous semester

  • Post-moderation complete
  • External moderation deployed

Student Information

  • Student facing information deployed (Incl. Moodle Pages)
  • Handbook updated

Course Evaluation & Planning (CEP)

  • Started and on track for coming semester
  • Completed for previous semester

March / April / May / June

 Type Activity (distributed as required)
Approvals Student Issues

  • Consideration and resolution of escalated issues

Degree Monitoring

  • Response to report approved by PAQC | Response submitted to QAB

Program Development (Scheduled to conform with NZQA timelines) (preparation may be delegated)

  • Approve Type 2 major changes to Programmes | Submit to Academic Approvals Committee (AAC) for approval
  • Approve New Programme Developments | Submit to AAC for approval
Analysing Trends & Reporting Student Progress (may be evaluated by wider group)

  • Priority Groups in individual assessment
  • Early assessment outcomes

Affected Performance Considerations (APC)

  • Volume by course, Themes, No. approved or declined

Resubmissions/Reassessment

  • Volume by course

Complaints

  • Volume by course, Themes, No. approved or declined

Industry Advisory Committee

  • Receive and discuss outcomes

Moderation

  • Review outcomes of External Moderation
Tracking Progress Student Progress (may be evaluated by wider group)

  • Priority Groups in individual assessment
  • Early assessment outcomes

Affected Performance Considerations (APC)

  • Volume by course, Themes, No. approved or declined

Resubmissions/Reassessment

  • Volume by course

Complaints

  • Volume by course, Themes, No. approved or declined

Degree Monitoring

  • Preparation | Monitor Visit | Report received
  • Monitor progress against previous improvement plan

Improvement & Action Plans

  • Monitor progress against plans

Industry Advisory Committee

  • Receive and discuss outcomes

June / July

 Type Activity (distributed as required)
Approvals Ratification of Grades (may be delegated to GAC)

  • Approve deferred grades and set completion dates
  • Resolution of any previously deferred grades

Exclusions from program/course

  • 3rd time enrolments

Student Issues

  • Consideration and resolution of escalated issues

Completions (may be delegated)

  • Graduation confirmation
  • Student excellence (Senior Scholar Award, etc.)
  • Requests for correction of errors

Enrolments & Admissions (may be delegated)

  • Cross credit/ Assessment of Prior Learning
  • Modified Program Study

Moderation

  • Update annual Moderation Plan
Analysing Trends & Reporting Student Progress (may be evaluated by wider group)

  • Course success and retention rates
  • EPI/ Priority Groups at whole course level
  • Discretionary/Special Admissions
  • Students at Risk

External Moderation from previous semester (Themes only)

Student evaluation of courses (may be evaluated by wider group)

  • Themes & action plans (reported to QAB)

Appeals

  • Volume by course, Themes, No. approved or declined

Grades

  • Timeline compliance
  • No grades, Deferred grades, Change of grades
Tracking Progress Class Set-up (Incl. correct start and end dates)

  • Timetable teaching hours are correct

Course Descriptors/ My Course Details

  • Approved programme improvements finalised and documented
  • Gradebook set-up

Moderation for coming semester

  • Pre-moderation compliance and process
  • Internal moderators assigned and suitably trained
  • Assessment Schedule complete

Moderation from previous semester

  • Post-moderation complete
  • External moderation deployed

Student Information

  • Student facing information deployed (Incl. Moodle Pages)
  • Handbook updated

Course Evaluation & Planning (CEP)

  • Started and on track for coming semester
  • Completed for previous semester

Grades (Compliance & Process)

  • Assessment copies retained according to policy

Completions (Compliance & Process)

  • Completion errors

Suspensions Postgraduate and Research programs

August / September / October / November

 Type Activity (distributed as required)
Approvals Student Issues

  • Consideration and resolution of escalated issues

Degree Monitoring

  • Response to report approved by PAQC | Response submitted to QAB

Programme Evaluation & Planning Report (PEP) (preparation may be delegated)

Program Development (Scheduled to conform with NZQA timelines) (preparation may be delegated)

  • Approve Type 2 major changes to Programmes | Submit to Academic Approvals Committee (AAC) for approval
  • Approve New Programme Developments | Submit to AAC for approval
Analysing Trends & Reporting Student Progress (may be evaluated by wider group)

  • Priority Groups in individual assessment
  • Early assessment outcomes

Affected Performance Considerations (APC)

  • Volume by course, Themes, No. approved or declined

Resubmissions/Reassessment

  • Volume by course

Complaints

  • Volume by course, Themes, No. approved or declined

Industry Advisory Committee

  • Receive and discuss outcomes

Moderation

  • Review outcomes of External Moderation

Enrolments & Admissions

  • Study Plan updated and accurate
Tracking Progress Student Progress (may be evaluated by wider group)

Priority Groups in individual assessment

Early assessment outcomes

Affected Performance Considerations (APC)

Volume by course, Themes, No. approved or declined

Resubmissions/Reassessment

Volume by course

Complaints

Volume by course, Themes, No. approved or declined

Degree Monitoring

Preparation | Monitor Visit | Report received

Monitor progress against previous improvement plan

Improvement & Action Plans

Monitor progress against plans

Industry Advisory Committee

Receive and discuss outcomes

November / December

 Type Activity (distributed as required)
Approvals Ratification of Grades (may be delegated to GAC)

  • Approve deferred grades and set completion dates
  • Resolution of any previously deferred grades

Exclusions from program/course

  • 3rd time enrolments

Student Issues

  • Consideration and resolution of escalated issues

Completions (may be delegated)

  • Graduation confirmation
  • Student excellence (Senior Scholar Award, etc.)
  • Requests for correction of errors

Enrolments & Admissions (may be delegated)

  • Cross credit/ Assessment of Prior Learning
  • Modified Program Study

Moderation

  • Update annual Moderation Plan

Program Development (preparation may be delegated)

  • Review Program Regs
  • Review Unit Standard Versions for next delivery cycle

Contracted/Subcontracted Delivery

  • Review Contracted Delivery
  • Contract negotiation for following year
Analysing Trends & Reporting Student Progress (may be evaluated by wider group)

  • Course success and retention rates
  • EPI/ Priority Groups at whole course level
  • Discretionary/Special Admissions
  • Students at Risk

External Moderation (Themes only)

Student evaluation of courses (may be evaluated by wider group)

  • Themes & action plans (reported to QAB)

Appeals

  • Volume by course, Themes, No. approved or declined

Grades

  • Timeline compliance
  • No grades, Deferred grades, Change of grades
Tracking Progress Moderation from previous semester

  • Post-moderation complete
  • External moderation deployed

Course Evaluation & Planning (CEP)

  • Started and on track for coming semester
  • Completed for previous semester

Grades (Compliance & Process)

  • Assessment copies retained according to policy

Completions (Compliance & Process)

  • Completion errors

Suspensions Postgraduate and Research programs

This list is not exhaustive – there are some elements that may be unique to a specific programme that the PAQC will need to cover that will come up from time to time.

For assistance with any of the items on this page contact your Te Korowai Kahurangi Administrator or email us at tkk@unitec.ac.nz.