Regular Meeting of  Trades & Services PAQC
2:30 to 4:30; 11-11-2020
Room 182-3003

Chair: Steve Marshall/Gerald Ryan
Secretary: Ali Shahbaz

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC info sheet Trades & Services
• Committee OneDrive Link

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to [Attendance Tracker Trades]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200909 Trades & Services Special PAQC Minutes final

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Matters arising in the meeting

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Link to work-plan actions table Trades & Services

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Trades Risk Matrix – 11-11-2020

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   • Memo regarding CEP’s in Semester 2, 2020
   • Note: QAB have mandated that the On-line CEP is to be used by all courses in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   • Memo regarding Interim PEP
3. External Evaluation/Professional Accreditation Visit [TBA]
4. Consistency Review – Consistency Review Schedule
   • NZCAE – Completed
   • NZCME – Completed
   • NZCPG 3 –    TBA
   • NZCPGD 4 –  TBA
   • NZCCT 3 –     TBA
   • NZCC 4   –     TBA
   • Please note, that NZQA’s expectation is that providers conduct graduate surveys and next-level user surveys after each programme delivery is completed. Therefore,  gathering of data for analysis shouldn’t be just triggered by when a Consistency review is due but an embedded practice of ongoing self-assessment, that is also useful for EER to show the value of the outcomes.
5. Programme Reviews – Tracker (Updated:  2020-10-12)
   • Typically scheduled following a Qualification Review
6. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Committee Administration

2.1.1 That the Committee approves the proposed membership and dates for the PAQC for 2021:

1. Trades and Services PAQC Committee Details 2021

2.2 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. 1474653 DATB award

2.3 Consistency Review

2.3.1 That the Committee discuss and approves a response for:

1. NZCME link to report, and link to review table. Presented by Gerald Ryan.
2. NZCAE link to report.

3. Mea Hei Kōrero | Items To Discuss

3.1 EER reflection

What have we learned from the EER?

3.2 Moderation

That the Committee discusses the following and its implication for programmes

1. Centralised Oversight of Moderation Practices – Memo
2. Link to Moderation Plans

3.3 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.4 Contracted Delivery

That the Committee reviews arrangements for any contracted delivery for 2021

1. Have we got the best terms that we can have for our Contracted delivery?
2. Is the return worth the effort?

3.5 Stakeholder Engagement

That the Committee discuss the Programme Stakeholder Engagement Plan for 2020/2021

1. What is our plan moving forward?

3.6 Project Takohanga

That the committee discuss its relationship with Project Takohanga

1. What information/reporting does the PAQC require to enact its Governance role and to keep abreast of developments?

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester 1202 NZCAE Grade Approvals
2. Grade Approvals Committee Vehicle inspector prep course Grade Approvals
3. Completions Trades & Services [Link to documents]
4. Change of grades Trades & Services

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  10-December-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-11-10