Regular Meeting of Social Practice PAQC
12.30  to 2.00pm 04 November 2020
Building 510 Room 5009
Chair:  David McNabb
Secretary: Kathryn Dibble-Gallagher

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 Social Practice PAQC Information
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 30 September Social Practice PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Any matters arising

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Link to work-plan actions table.pdf

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   • Memo regarding CEP’s in Semester 2, 2020
   • Note: QAB have mandated that the On-line CEP is to be used by all courses in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   • Memo regarding Interim PEP
3. Next Degree Monitoring (Degree Monitoring)
   • • MAP – 25 September 2020 – completed. Awaiting report.
     • BSP – 05 November 2020
4. Next External Evaluation/Professional Accreditation Visit [BSP – Re-recognition Visit 2022]
5. Next Consistency Review for [NZCHW, expected 2023] – Consistency Review Schedule
6. Next Programme Review for [BSP, Sem 2, 2020]
7. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1.     Any student issues

2.2 Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

1. Deferred Grades [link to memo and associated documents]

All deferred BSP and NZCHW Grades outstanding for 1202 relate to an investigation and Practicum extensions.

2.3 Moderation

2.3.1 That the Committee discusses and approves the outcomes of External Moderation for Semester 1 courses

• BSP –External moderation yet to be sent.
• NZCHW –External moderation has been sent – awaiting reports.

2.4 Degree Monitoring/Professional Accreditation/Consistency Review

2.4.1 That the Committee accept the report and approves the response for:

• MAP Monitor – 25 September Sem 2, 2020 Report received, – Response report

2.5 Program Developments and Improvements

• Type 2 Development Improvement for BSP – yet to be sent to NZQA
• Need to relook at the hours before it can be submitted.

2.6 Graduate Outcomes Project

Plans for:- MAP, BSP and NZCHW

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

1. Student surveys completed last two weeks of October – awaiting feedback results.

3.2 Grades

That the Committee discuss the following Grade Process:

• Compliance with timeline
• Important that CEP’s and Internal moderation is completed before Grades are ratified.

3.3 Mātauranga Maori

That the Committee discuss progress of initiatives for improved outcomes for Matauranga Maori for our programmes

3.4 Student Progress

3.4.1 That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk

3.5 Stakeholder Engagement

That the Committee discuss its approach to maintaining oversight of the Programme Stakeholder Engagement Plan for 2020

1. Discussion on 2020 engagement

3.6 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.7 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
   • All CEP’s are completed for semester one except for the Practicum Courses.
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
   • 14 APC’s for BSP and 2 for NZCHW for October 2020

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  TBA
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-10-30 V.1
Second release: 2020-11-03 V.2 addition of research paper