Home Teaching and Research Te Korowai Kahurangi – Academic Quality Committees and Governance Programme Academic Quality Committee (PAQC) _Draft PAQC – Agenda Template

_Draft PAQC – Agenda Template

Regular Meeting of [name] PAQC
[times from/to; Day, date] Building [No.], Room [No.] Chair:  [name] Secretary: [name]

Meeting resources

1. Whakatuwheratanga | Opening

1.1 Karakia

Manawa mai te mauri nuku
Manawa mai te mauri rangi
Ko te mauri kai au
he mauri tipua
Ka pakaru mai te pō
Tau mai te mauri
Haumi e, hui e, taiki e!
Embrace the power of the earth
Embrace the power of the sky
The power I have
Is mystical
And shatters all darkness
Cometh the light
Join it, gather it, it is done!

1.2 Mihi Whakatau | Welcome

  1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

  1. [name]
  2. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

  • Links to previous minutes [minutes.pdf]

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

  1. [Link to matters arising table.pdf]

1.6 Mahi Tātai | Work-plan

1.6.X That the Committee approves the proposed Committee Work-Plan for YYYY:

  1. [Link to documents]

1.6.X That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

  1. [Link to work-plan actions table.pdf]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

  1. [Snapshot of Risk Register.pdf]

Link to PowerBI Portal

1.8 Key Quality Dates

  1. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
  2. Next Degree Monitoring for [programme, date] – Degree Monitoring Schedule
  3. Next External Evaluation/Professional Accreditation Visit [programme. date]
  4. Next Consistency Review for [programme, date] – Consistency Review Schedule
  5. Next Programme Review for [programme, date] – Programme Review Schedule
  6. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

    • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
    • Include:
      • a change application form
      • an updated tracked changes programme document
      • a PID (Programme Information Details) spreadsheet
    • Be supported by evidence of PAQC endorsement
    • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.X Committee Administration

2.X.X That the Committee approves the proposed membership and dates for the PAQC for YYYY:

  1. [Link to documents]

2.X.X That the Committee approves the proposed Delegated Authority register for YYYY:

  1. [Link to documents]

2.X Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

  1. [Link to documents]

2.X Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

  1. Deferred Grades [link to memo and associated documents]
  2. Change of Grades [link to memo and associated documents]

2.X Student Progression

2.X.X That the Committee approves that the following students be excluded from a programme or course

  1. [Student ID, Programme, reason]
  2. [Student ID, Programme, reason]

2.X.X That the Committee approves that the following students be granted 3rd time enrolment in a course

  1. [Student ID, Programme, reason]
  2. [Student ID, Programme, reason]

2.X Completions

2.X.X That the Committee approves that the following graduating students be awarded a Senior Scholar award

  1. [Student ID, Programme, GPA]
  2. [Student ID, Programme, GPA]

2.X.X That the Committee discusses and approves the following requests for correction of completions errors:

  1. [Link to memo with rationale]

2.X Enrolments & Admissions

2.X.X That the Committee approves the following Cross credit/ Assessment of Prior Learning for students noted in the following list:

  1. [Link to list]

2.X.X That the Committee approves the following Modified Program Study for the following students:

  1. [Link to memo]

2.X Moderation

2.X.X That the Committee discusses and approves the update to the Moderation Plans for Semester X

  1. [Link to update rationale and updated plan]

2.X.X That the Committee discusses and approves the outcomes of External Moderation for Semester X courses

  1. [Link to External Moderation Reports and Action Plans]

2.X Degree Monitoring/Professional Accreditation/Consistency Review

2.X.X That the Committee accept the report and approves the response for:

  1. [Programme Name] [link to report] and [link to response]. Presented by [name].
  2. [Programme Name] [link to report] and [link to response]. Presented by [name].

2.X.X That the Committee approve the appointment/renewal of the Degree Monitor for the following Programme(s):

  1. [Programme Name] [Monitors Name and CV (if. req).

2.X Program Developments and Improvements

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

2.X.X That the Committee endorses the following Type 2 Change Applications (effective Semester X, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

  1. [Programme Name] [Link to Type 2 Application]
  2. [Programme Name] [Link to Type 2 Application]

Notes: (Type 1 – if before 20 May or 10 Dec) 

2.X.X That the Committee endorses the following Type 1 Change Applications (effective Semester X, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

  1. [Programme Name] [Link to Type 1 Application]
  2. [Programme Name] [Link to Type 1 Application]

2.X New Program Developments

Notes: (Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

That the Committee endorses the following New Programme Development Application (effective Semester 1, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

  1. [Programme Name] [Link to New Programme Development Application]

2.X Programme Evaluation & Planning Report (PEP)

That the Committee evaluates and approves the following Programme Evaluation and Planning Reports for Semester X, YYYY)

  1. [Programme Name] [Link to report]
  2. [Programme Name] [Link to report]

2.X Contracted Delivery

That the Committee reviews and approves the following arrangements for contracted delivery for Semester X, YYYY)

  1. [Programme Name] [Link to contract]
  2. [Programme Name] [Link to contract]

3. Mea Hei Kōrero | Items To Discuss

3.2 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

3.2 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

3.X Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

  1. [link to report and data]

3.X Grades

That the Committee discuss the following Grade Process:

  1. Compliance with timeline [link to data]
  2. Resolution of No Grades, Deferred Grades, Change of Grades [link to memo and associated documents].

3.X Student Progress

3.X.X That the Committee discuss course succession and retention rates for the following courses and programmes:

  1. Success and Retention data: PowerBI Portal

3.X.X That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

  1. EPI/ Priority Groups at whole course level: PowerBI Portal
  2. Students at Risk [link to data]

3.X Complaints and Appeals

That the Committee receive and discuss outcomes/feedback from any complaints and/or appeals

  1. Complaints: [link to data including volume by course, themes, number approved/declined. Presented by [name].
  2. Complaints: [link to data including volume by course, themes, number approved/declined. Presented by [name].

3.X Unitec Strategies

That the Committee discuss progress for Programmes against Unitec Strategies

  1. [link to memo] and [link to associated documents]. Presented by [name].

3.X Stakeholder Engagement

3.X.X That the Committee receive and discuss the Programme Stakeholder Engagement Plan for YYYY

  1. [link to plan] and [link to associated documents]. Presented by [APM or delegate].

3.X.X That the Committee receive and discuss outcomes/progress against the Programme Stakeholder Engagement Plan for [quarter]

  1. [link to plan] and [link to associated documents]. Presented by [APM or delegate].

3.X.X That the Committee receive and discuss outcomes/feedback from the Industry Advisory Committee

  1. [link to memo] and [link to associated documents]. Presented by [HoS or delegate].

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

  1. Grade Approvals Committee Semester X Grade Approvals
  2. [Committee/Group Name – Minutes/Notes]
  3. Completions [Link to documents]

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

  1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
  2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
  3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
  4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
  5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
  6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
  7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
  8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

  1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
  2. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
  3. Student Non-completions – Memo_Non-completions; Recommendations: Non-completions
  4. Student Course Completion Results for Semester 1 2020 – Memo
  5. Enrolment Issues – Maximum and Minimum Credit Values – Memo
  6. Centralised Oversight of Moderation Practices – Memo
  7. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

4.3 Strategic Reports

  1. Māori Success – Author:  Toni Rewiri
  2. Pacific Success – Author:  Falaniko Tominiko
  3. Under-25s Success – Author:  Andrea Thumath
  4. International Success  – Author:  Annette Pitovao

Source:  Te Komiti Mātauranga, 2020-11-04

4.4 Quality Management System (QMS) Reports

4.4.1 That the Committee receive and review the following quality oversight reporting

  1. Programme Developments – Tracker (Updated:  2020-09-30)
  2. Consistency Reviews – Tracker (Updated:  2020-11-18)
  3. Degree Monitoring – Tracker (Updated 2020-11-18), Rubric
  4. Programme Reviews – Tracker (Updated:  2020-11-18)
  5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
    1. Tracker – PAQC Escalations (Updated:  2020-10-21)
  6. Academic Risk Management (ARM) –Memo with:
    1. Summary Report (November 2020)
    2. Actions Tracker (Updated: 2020-11-18)
    3. Live Link:  PowerBI Dashboard
  7. Programme Closures Memo with Tracker (Updated:  2020-11-18)
  8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

  • Next meeting:  DD-MM-YYY
  • Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

  • Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
    • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
    • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Ka wehe atu tātou
I raro i te rangimārie
Te harikoa
Me te manawanui
Haumi ē! Hui ē! Taiki ē!		We are departing
Peacefully
Joyfully
And resolute
We are united, progressing forward!

 

Version Tracking

First release:  YYYY-MM-DD V#