Regular Meeting of NURS PAQC
2.30pm – Tuesday 03 November 2020
Building 510 Room 4005
Chair:  Dianne Roy
Secretary: Kathryn Dibble-Gallagher

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 NURS Information Sheet
• Nursing PAQC OneDrive Support Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• PAQC 22 September 2020
• E-PAQC 08 October 2020 PEP
• Mini PAQC Minutes 12 October 2020

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Any matters arising

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. NURS PAQC Work Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

Risk Report to be discussed by PAQC and updates made if required and then approved.

1. Programme Key Risk Area – Medium Two Programme Risk area – BNURS
   1. EFTS continue to decline and no improvement in revenue streams
   2. BNURS Programme Targets not met

   All other areas are rated Low

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for 2020
2. Next Degree Monitoring for BNURS due March 2021-  Completed Degree Monitoring 11 March 2020
3. Next Degree Monitoring for VTNCA due Nursing Council 2022
4. Next External Evaluation/Professional Accreditation –  BNURS  due Nursing Council 2022
5. Programme Review for BNURS – Programme Review Schedule  Sem1, 2021
   1. Nursing staff to have a Focus Meeting to review the Programme (support from Steve TKK) in December 2020.
6. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [presented in meeting by Student Rep]

2.2 Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

All semester one Grades have been ratified and posted except for the Practicum courses.

2.3 Graduate Outcomes Project

Plans for:- BNURS and VTNCA

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

Unitec Student Evaluation survey completed final two weeks of October. Awaiting feedback reports.

3.2 Student Progress

3.2.1. That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk [link to data]

3.3 Moderation

That the Committee discuss –

• Internal moderation

Folders still require Reports and Student samples for Semester Two 2019 and Semester One 2020

• External moderation – MIT Delayed 

 3.4 Industry Advisory Committee

That the Committee note the next Industry Advisory Committee

Advisory committee – meeting was held 15 October (brief feedback)

Dates for 2021 are 26 May and 14 October

3.5 Program Developments and Improvements

Programme Development Committee meeting to look at Type one changes for semester 1, 2021 and Type 2 changes for semester 2, 2021.

Need to remember that all changes need to be discuss and approval by the programme committee and then combined into one application to be approved by PAQC before submitting to QAB.

Type Two changes final date for Semester Two 2021 is 19 Match 2021.

Type One changes final date for Semester One 2021 is 18 December 2020.

·      Remove a perquisite

2021 Programme Development Approval dates

3.6 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.7 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
   • CEP Forms – once completed information is available on PowerBI
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
   • Approx. 16 APC’s completed from 1^st October to 29 October 2020

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  TBA
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-10-30 V.1

Second release : 2020-11-03 V.2 Addition of research discussion paper