Regular Meeting of BETMG, NZDE and NZDS PAQC
Date: Friday, 26 June 2020
Time: 10:30am – 11:30am
Chair: Wayne Holmes
Secretary: Ana Palacio

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC – Information 2020
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes [20200515 ENGG PAQC Minutes.pdf]

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Discussed in meeting

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. BETMG PEP Action Plan
2. NZDE PEP Action Plan
3. NZDS PEP Action Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Programme Risk Data
2. Snapshot of the Programme Risk Matrix

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for Interim PEP Sem 2, 2020
2. Next Degree Monitoring (Degree Monitoring)
   • • BEngTech – New Date TBA
3. Next External Evaluation/Professional Accreditation Visit [TBA]
4. Next Consistency Review (Consistency Review Schedule)
   1. • NZDE [TBA]
      • NZDS [TBA]
5. Next Programme Review for [BEngTech 2020, underway] – Programme Review Schedule
6. Programme Development and Improvement Dates for Semester 1, 2021

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [issues raised in meeting]

2.2 Moderation

That the PAQC approves the following Moderation Plan for Engineering and Surveying PAQC.

• ENGG Moderation Plan 2020

QAB has asked for an update of progress against the Moderation plan. This will involve checking that CEPs are underway and have included confirmation that internal pre-moderation has been completed. Also the Committee is asked to confirm that all scheduled Post Moderation (Internal and External) is on track.

2.3 Programme Development

That the PAQC approves the following additional cross credit arrangement for students who complete the NZDE and wish to enrol in the BEngTech.

That ENGG MG5003 Engineering Communications in the BEngTech may receive cross credits from the successful completion of the following NZDE courses:

Either ENGG DE4103 Technical Literacy and ENGG DE6101 Engineering

or ENGG DE4103 Technical Literacy and ENGG DE6102 Engineering Project.

3. Mea Hei Kōrero | Items To Discuss

3.1 PAQC Membership – Student and External Staff Representative

That the PAQC discuss potential membership Student and External Staff Representative.

3.2 Grades

That the PAQC discuss and resolve the Deferred and Missing Grades from 1194.

• 1194 DEF and Missing Grades for Civil Engineering
• Friday, 10 July 2020 at 9am – Examiners Meeting for Civil Engineering and Surveying

3.3 Moderation

That the PAQC discuss the upcoming external moderation for the following courses:

• ENGG DE6101 Engineering Management
• ENGG DE6102 Engineering Project

3.4 Program Developments and Improvements

That the Committee discuss any updates on progress in the course alignment project

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July)
Notes: (Type 1 – if before 20 May or 10 Dec) 

3.5 Student Progress

3.5.1 That the Committee discuss its approach to maintaining oversight of course succession and retention rates for courses and programmes

1. Success and Retention data: PowerBI Portal

3.5.2 That the Committee discuss its approach to maintaining oversight of  progress of initiatives for improved outcomes for priority groups.

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk [link to data]

3.6 Stakeholder Engagement

That the Committee discuss its approach to maintaining oversight of the Programme Stakeholder Engagement Plan for 2020

1. Discussion.

3.7 Temporary changes to NCEA and UE due to Covid-19

Please see below NZQA notification of changes to NCEA for this year in light of the impact from Covid.
https://www.nzqa.govt.nz/about-us/news/ncea-and-university-entrance-changes-for-2020/

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

That the Committee receives the following updates from other committees.

1. Updates from QAB Chair – Simon Tries (Chair QAB). [Supporting documents]
2. Update from the Chair of Academic Board– AB Chair’s Report
   • Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
   • QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
   • Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee for Semester 1, 2020 –
2. Friday, 10 July 2020 at 9am – Examiners Meeting for Civil Engineering and Surveying

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal
4. Cross-Credits Tracker
5. Unit and Achievement Standards (Review of Versions for next delivery cycle) – [link to report]

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting: Friday, 31 July 2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: [Management of Covid 19 student issues]

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-06-21