Regular Meeting of [name] PAQC
[times from/to; Day, date] Building [No.], Room [No.] Chair:  [name] Secretary: [name]

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• [PAQC Information Sheet]
• [Committee OneDrive Link]

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes [minutes.pdf]

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. [Link to matters arising table.pdf]

1.6 Mahi Tātai | Work-plan

1.6.X That the Committee approves the proposed Committee Work-Plan for YYYY:

1. [Link to documents]

1.6.X That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. [Link to work-plan actions table.pdf]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. [Snapshot of Risk Register.pdf]

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for YYYY
2. Next Degree Monitoring for [programme, date] – Degree Monitoring Schedule
3. Next External Evaluation/Professional Accreditation Visit [programme. date]
4. Next Consistency Review for [programme, date] – Consistency Review Schedule
5. Next Programme Review for [programme, date] – Programme Review Schedule
6. Programme Development and Improvement Dates for YYYY

2. Mea Hei Whakaae | Items To Approve

2.X Committee Administration

2.X.X That the Committee approves the proposed membership and dates for the PAQC for YYYY:

1. [Link to documents]

2.X.X That the Committee approves the proposed Delegated Authority register for YYYY:

1. [Link to documents]

2.X Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [Link to documents]

2.X Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

1. Deferred Grades [link to memo and associated documents]
2. Change of Grades [link to memo and associated documents]

2.X Student Progression

2.X.X That the Committee approves that the following students be excluded from a programme or course

1. [Student ID, Programme, reason]
2. [Student ID, Programme, reason]

2.X.X That the Committee approves that the following students be granted 3^rd time enrolment in a course

1. [Student ID, Programme, reason]
2. [Student ID, Programme, reason]

2.X Completions

2.X.X That the Committee approves that the following graduating students be awarded a Senior Scholar award

1. [Student ID, Programme, GPA]
2. [Student ID, Programme, GPA]

2.X.X That the Committee discusses and approves the following requests for correction of completions errors:

1. [Link to memo with rationale]

2.X Enrolments & Admissions

2.X.X That the Committee approves the following Cross credit/ Assessment of Prior Learning for students noted in the following list:

1. [Link to list]

2.X.X That the Committee approves the following Modified Program Study for the following students:

1. [Link to memo]

2.X Moderation

2.X.X That the Committee discusses and approves the update to the Moderation Plans for Semester X

1. [Link to update rationale and updated plan]

2.X.X That the Committee discusses and approves the outcomes of External Moderation for Semester X courses

1. [Link to External Moderation Reports and Action Plans]

2.X Degree Monitoring/Professional Accreditation/Consistency Review

2.X.X That the Committee accept the report and approves the response for:

1. [Programme Name] [link to report] and [link to response]. Presented by [name].
2. [Programme Name] [link to report] and [link to response]. Presented by [name].

2.X.X That the Committee approve the appointment/renewal of the Degree Monitor for the following Programme(s):

1. [Programme Name] [Monitors Name and CV (if. req).

2.X Program Developments and Improvements

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

2.X.X That the Committee endorses the following Type 2 Change Applications (effective Semester X, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

1. [Programme Name] [Link to Type 2 Application]
2. [Programme Name] [Link to Type 2 Application]

Notes: (Type 1 – if before 20 May or 10 Dec) 

2.X.X That the Committee endorses the following Type 1 Change Applications (effective Semester X, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

1. [Programme Name] [Link to Type 1 Application]
2. [Programme Name] [Link to Type 1 Application]

2.X New Program Developments

Notes: (Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

That the Committee endorses the following New Programme Development Application (effective Semester 1, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

1. [Programme Name] [Link to New Programme Development Application]

2.X Programme Evaluation & Planning Report (PEP)

That the Committee evaluates and approves the following Programme Evaluation and Planning Reports for Semester X, YYYY)

1. [Programme Name] [Link to report]
2. [Programme Name] [Link to report]

2.X Contracted Delivery

That the Committee reviews and approves the following arrangements for contracted delivery for Semester X, YYYY)

1. [Programme Name] [Link to contract]
2. [Programme Name] [Link to contract]

3. Mea Hei Kōrero | Items To Discuss

3.X Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

1. [link to report and data]

3.X Grades

That the Committee discuss the following Grade Process:

1. Compliance with timeline [link to data]
2. Resolution of No Grades, Deferred Grades, Change of Grades [link to memo and associated documents].

3.X Student Progress

3.X.X That the Committee discuss course succession and retention rates for the following courses and programmes:

1. Success and Retention data: PowerBI Portal

3.X.X That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk [link to data]

3.X Complaints and Appeals

That the Committee receive and discuss outcomes/feedback from any complaints and/or appeals

1. Complaints: [link to data including volume by course, themes, number approved/declined. Presented by [name].
2. Complaints: [link to data including volume by course, themes, number approved/declined. Presented by [name].

3.X Unitec Strategies

That the Committee discuss progress for Programmes against Unitec Strategies

1. [link to memo] and [link to associated documents]. Presented by [name].

3.X Stakeholder Engagement

3.X.X That the Committee receive and discuss the Programme Stakeholder Engagement Plan for YYYY

1. [link to plan] and [link to associated documents]. Presented by [APM or delegate].

3.X.X That the Committee receive and discuss outcomes/progress against the Programme Stakeholder Engagement Plan for [quarter]

1. [link to plan] and [link to associated documents]. Presented by [APM or delegate].

3.X.X That the Committee receive and discuss outcomes/feedback from the Industry Advisory Committee

1. [link to memo] and [link to associated documents]. Presented by [HoS or delegate].

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

That the Committee receives the following updates from other committees.

1. Updates from QAB Chair – Simon Tries (Chair QAB). [Supporting documents]
2. Update from the Chair of Academic Board– AB Chair’s Report
   • Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
   • QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
   • Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester X Grade Approvals
2. [Committee/Group Name – Minutes/Notes]
3. Completions [Link to documents]

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal
4. Unit and Achievement Standards (Review of Versions for next delivery cycle) – [link to report]

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  dd-mm-yyyy
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: [TBA provided by QAB]-PAQC Self-Assessment for yyyy

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-MM-DD