Regular Meeting of Community Studies PAQC
Monday 22 June, 2020 1.30 to 3.30pm
Building 111, Room 2037
Chair:  Wesley Verhoeff
Secretary: Valeria Castillo

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information Sheet
• Committee OneDrive Link

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. Katie Bruffy
2. Karen Haines
3. Rob Gambolati

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes [20200511 CSTU PAQC DraftV1.pdf]

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. [Items raised in meeting]
2. PAQC Actions Table

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the PEP Actions table.

1. PEP – SMART Goals Action plan

1.6.2 That the Committee discusses and reviews the proposed Committee Work-Plan for 2020.

1. Work-plan actions table

Note: The Committee work-plan is a combination of set elements from the Academic Quality Compliance Calendar and the Action Plans from PEP’s and Monitors/Consistency/Accreditation activities. The work-plan should be expressed as a series of actions to be monitored throughout the year.

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. CSTU Risk Register update

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for Interim PEP Sem 2, 2020
2. Next Degree Monitoring [Degree Monitoring]
   

   Bach Applied Science/Human Biology – 19 March 2020

   Bach Health Social Development – 25 May 2020

   Bach Sport – 16 May 2020

   Bach Teaching Early Childhood Ed – 12 & 13 May 2020

   Master Osteopathy – 19 Mar, 2020

3. Next External Evaluation/Professional Accreditation Visit [TBA]
4. Next Consistency Review for [Sports Programmes – TBA] – Consistency Review Schedule
5. Next Programme Review for [TBA] – Programme Review Schedule
6. Programme Development and Improvement Dates for 2020

2. Mea Hei Whakaae | Items To Approve

2.1 Student Progression

That the Committee approves the following Assessment of Prior Learning for student noted in the following document:

1. APL Application details ID1471887 BASHB

2.2 Student Issues

That the Committee considers and approves a resolution for the following student issues:

1. Motion: That PAQC notes that MOST Student ID 1347229 was last enrolled in 2014 and due to the time taken for remedial changes for resubmission of his thesis, the final grade letter was dated 2016.

Purpose: The student was last enrolled in HEAL9312ENR sem 2 2014. Unfortunately, he had to resubmit his thesis and did not receive the final pass grade until 2016. Ideally, the grade would have been initially recorded as DEF but this didn’t happen. The purpose of this motion is to ensure that we have a record of the reasons for the date discrepancy.

Link to ID 1347229 Transcript & Grade letter

2.3 Degree Monitoring

That the Committee accepts the report and approves the response for:

1. Bachelor of Health and Social Development. Link to 2019 BHSD Monitor’s Report and link to BHSD PAQC Response to Monitors Report. Presented by Programme Co-ordinator.

2.4 Moderation

2.4.1 That the Committee discusses and approves the Moderation Plans for 2019-2021 for the following programmes (Deferred from last meeting):

1. Link to Moderation tracker all programmes

2.4.2 That the Committee approves an audit of progress of Moderation of courses for Semester 1 2020 to be reported to QAB in the next Chairs Report

QAB has asked for an update of progress against the Moderation plan. This will involve checking that CEPs are underway and have included confirmation that internal pre-moderation has been completed. Also the Committee is asked to confirm that all scheduled Post Moderation (Internal and External) is on track.

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discusses the process it will use to review the themes & action plans based on feedback received from student course evaluations

Institutional Student Evaluations will be ready for review in the next Committee meeting- Fri 26 June.

3.2 Student Progress

3.2.1 That the Committee discusses any potential effect on course succession and retention rates due to Covid 19.

1. Success and Retention data: PowerBI Portal

3.2.2 That the Committee discusses progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk

3.3 Industry Advisory Committee/ Stakeholder Engagement

3.3.1 That the Committee receives and discusses outcomes/feedback from the Industry Advisory Committee

1. BHSD meeting notes presented by Programme Co-ordinator. Link to BHSD Youth and work sector Meeting notes 20200408

3.3.2 That the Committee discusses the Programme Stakeholder Engagement Plan for 2020

1. Schedule of dates/actions to be updated in the following document. Link to IAC Actions update

3.4 Temporary changes to NCEA and UE due to Covid-19

Please see below NZQA notification of changes to NCEA for this year in light of the impact from Covid.
https://www.nzqa.govt.nz/about-us/news/ncea-and-university-entrance-changes-for-2020/

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

That the Committee receives the following updates from other committees.

1. Updates from QAB 02/06/2020 – Simon Tries (Chair QAB). [Supporting documents]
2. Update from the Chair of Academic Board– AB Chair’s Report (May 2020)
   • Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
   • QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
   • Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester 1202- Link to CSTU Grade Approval meeting schedule1202
2. [Committee/Group Name – Minutes/Notes]
3. Completions [Link to documents]

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – CEP snapshot
2. DEF and missing grades reporting-  DEF Update June 2020
3. Affected Performance Considerations –  APC Tracker update

4.4 Student Progression

That the Committee receives the signed Performance agreement for the following student. Agreement was approved on 11 May 2020 PAQC

1.     Link to BHSD Progression Letter Performance Agreement ID1501769

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting: 27-07-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: [TBA provided by QAB]-PAQC Self-Assessment for 2020

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

• Karen Haines (TPA)- Leaning and Teaching Update

5.4 Karakia

Version Tracking

First release:  2020-06-19