Regular Meeting of ARCH PAQC                                                                                                                                                             10:30 am – 11:30 pm; Thursday, 17^th September 2020
Building 48 Room 1005
Chair:  Kerry Francis
Secretary: Julia Gu

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information
• Committee OneDrive Link

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200716 ARCH PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Items raised by members in the meeting
2. Action Items from Previous Meetings

1.6 Mahi Tātai | Work-plan

A revised work-plan will be created from the combined action plans of interim PEP’s and Monitors Reports.

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. ARCH Risk Register Updates.pdf

Link to PowerBI Portal

1. Memo – change to Risk Reporting
2. APM to PAQC Risk action report SAMPLE
3. August 2020 Academic Risk Summary with amended recommendations 20200830

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   1. Memo regarding CEP’s in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   1. Memo regarding Interim PEP 
3. Degree Monitoring
   1. BAS 30 Nov-02 Dec 2020
   2. MARCP 30 Nov-02 Dec 2020
   3. QAB Memo with Tracker
4. External Evaluation/Professional Accreditation
   1. Professional accreditation visits for architecture extended by one year with visit now to occur in 2021
5. Programme Review
   1. BAS and MARCP are scheduled for Semester 2, 2020
   2. Programme Review Schedule
6. Programme Development and Improvement Dates for 2021

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. Student Warning Letters

3. Mea Hei Kōrero | Items To Discuss

3.1 Proposed changes to ARCH 8614 MCD

1. Proposed changes to ARCH 8614 MCD

ARCH8614 – the enclosed highlight yellow will need to go as a Type 1 but will need to be put in the CEP report first for the external examiners (Nov 2020). This is effective from Semester 2, 2021.

3.2 Work Experience Courses Proposal

1. WEX Proposal

3.3 Specific regulations of MARCP for examiners

PGRSC committee confirmed on its 2^nd September meeting that the generic regulations for Masters that there would be no need for any provision to provide examiners with a soft -bound copy document for examination, and that should a programme wish to continue this that they need to attend to this within the specific regulations. (e-copy only)

Annabel P proposed that within the specific regulations of MARCP from 01JAN2021, that examining students provide two soft bound copies and one e-copy (PDF) for examiners and convenors, and that any un-marked up .copies are returned to the student. Examiners are offered both options.

3.4    Discussion and Proposal for next round PEPs

1. PEP Discussion Document

3.5  Hapai O – Additional Support for Targeted Courses

This is part of the student success strategy and focusses on courses with low success rates.  We need to discuss and add the four actions below to the Programme Action Plan please.  These also reside in the School Monthly Report and are tracked – four are implemented with the Talanoa to be instigated.

1. School:                 Architecture

Programme:       BArchitectural Studies (BAS) Level 7

Course level:      5

Agreed Actions/ additional resources:

3.6 Industry Engagement

Attached are minutes, reports and agendas from the past two NZIA Auckland Branch Committee meetings.  Some points of note:

• Munro Diversity Award (A+WNZ Dulux Awards 2020) awarded to Unitec graduate Jade Kake (Matakohe Architecture + Urbanism)
• Professional Registration exams continuing via Zoom.
• NZRAB proposing management of CPD website.
• Architecture NZ magazine purchased by another entity.  Currently NZIA assists with content and stories and it’s unclear how this will be going forward.
• EAP service available to Emerge members and being made available more generally to members.
• PGCert in Architectural Project Management under approval processes at University of Auckland with a microcredential planned for the profession.
• Mid-year enrolments opened for post-graduate study at UoA.
• Recommend read the student reports.
• Online mentoring chats with A+WNZ continuing online.
• The Block publication and funding was discussed, as well as the delivery format.  Physical copies and distribution are becoming prohibitively expensive with a different and preferred format to be ascertained from the membership.
• The ADO restructure being considered alongside wider restructuring process at Auckland Council.
• Upcoming events include a presentation by Unitec graduates from Hatch Architect.
• Network events being planned, particularly to discuss unemployment and recessionary environments.
• The current Block editorial team intend to step down at the end of 2020.
• NZIA has new office space in Ponsonby.
• Sponsorship funding for events decreasing resulting in likely smaller scale events in future, e.g. Festival of Architecture.
• Branch Awards held on 5^th August, 275 people physically at ASB Waterfront Theatre and online.
• Simon Wilson Auckland Cup recipient.

NZIA Auckland Branch AGM – 12 May 2020

• Significant work by the Committee:
  • Investigation into consenting issues and experiences.
  • Festival of Architecture.
  • Active events and gathering programme, anchored at Objectspace.
  • Spring Lecture Series at Jasmax.
  • Branch re-joined TMDA (Tamaki Makaurau Design Alliance).
  • Submission to Auckland Council on the restructure of the Auckland Design Office (ADO).
  • Branch Chair sits on the Governance Board of the Auckland Urban Design Panel.
  • Local Awards.
• President’s Address:
  • High level of engagement with Government and agencies.
  • Continued advocacy for high-quality design, particularly with the formation of Kainga Ora and signalled increase in large-scale projects.
  • Construction Sector Accord had a particular role in developing return to construction site approach under COVID-19.
  • Construction Sector Transformation Plan to be resumed in coming months.
  • Governance training for the board and creation of a risk register.
  • The sudden passing of John Albert in June 2019 noted.
  • Diversity Accord launched in February (Unitec School of Architecture are signed up).
  • Strategic Plan refresh with significant contribution from Nga Aho.
  • Emerge launched nationally from the Auckland Emerge group.
• Noted in questions that the current COVID-19 economic environment will be hard on graduates and emerging practitioners in particular, and that these two groups will be a focus for the Auckland Branch at this time.

1. 1. 11_08_2020 Reports tabled
   2. 14_07_2020 Reports tabled
   3. 20200714_NZIA Auckland Branch_Agenda – July
   4. 20200810_NZIA Auckland Branch_Agenda – August
   5. 20200416_NZIA Auckland Branch_Minutes_ May_AGM
   6. 20200714_NZIA Auckland Branch_Minutes – July

3.7 Stakeholder Engagement

3.7.1 That the Committee receive and discuss the Industry Engagement Framework

1. Industry Engagement Framework excerpt

4. Ngā Tukunga | Items To Receive

4.1.1 That the Committee receive the following updates from other committees

• • • From QAB regarding most recent QAB meeting of 19 August:
    1. Memo QAB to PAQC 20200907
    2. PAQC Thematic Report Memo_PAQC-Reporting_SM_20200811
    3. August 2020 Academic Risk Summary with amended recommendations 20200830
    4. Industry Engagement Framework excerpt
    • Outcome from the most recent Academic Board meeting:
    1. Memo – change to Risk Reporting
    2. APM to PAQC Risk action report SAMPLE

4.1.2 That the Committee notes minutes from other Unitec Governance Committees.

1. 1. Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
   2. QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
   3. Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester 1, 2020 Grade Approvals
2. APC Tracker
3. DEF & Missing Grades Tracker

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal
4. Unit and Achievement Standards (Review of Versions for next delivery cycle) – [link to report]

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  07-October-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: Chair’s Report to QAB – July

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-09-13