Programme Evaluation and Planning (PEP) Process

Latest updates

24 Oct 2024        update approved timelines for 2025. Add link to new dashboard for programme data.

PEP timeline

2025 dates  Activity
1 December 2024 2024 PEP template released to Schools.
Programme Teams start working on KEQ 2, 3, 4, 5.
7 February 2025 Release the KEQ 1 Educational Performance Indicator (EPI) PEP dashboard (dependent on the TEC release date)
7 February – 11 April* Programme Teams complete KEQ 1, 2 (in-part) 3, 4, and 5.
18 to 22 April  Easter Break and institute holiday 
4 April Release KEQ 6 survey
by 30 April  APM complete KEQ 6 survey (by due date)
12 May Release Institutional Graduate Survey Dashboard and any revised EPI data
Late April to 30 May Complete final PEP for submission to the PAQC:

  • Update draft PEP with EPI data analysis
  • Update KEQ 2 with Institute Graduate Survey results
  • Progress and set new SMART actions
by 2 June Submit the PEP to the PAQC (due date) 
26 May to 13 June PAQC approve and rate PEP
Submit approved PEP to QAB

*Recommendation only, aka “a soft date”.

PEP Reporting template

The yearly PEP Reporting templates are distributed into a School folder with a pre-populated cover page. Programme teams can complete the template as data becomes available according to the timeline.

Where can I find my programme’s data, targets, and benchmarks?

The data for all KEQ questions will now be available via a dedicated Programme Evaluation Dashboard (linked below). As the data becomes available according to the timelines noted above it will be added to this dashboard for you to access.

Programme Evaluation Dashboard

This new single Programme Evaluation Dashboard is accessible in a number of ways:

  • Directly in Power BI under the Academic Quality heading in the side bar.
  • Via links embedded within the PEP template itself.
  • Via the following link: Academic Evaluation Dashboard.

As always you will Filter the dashboard to show the data you require for your programme, then snip and paste this into the appropriate KEQ question in the PEP template.

What are the key changes for the 2024 PEP process?

The EP process retains similarity with previous PEP process by:

  • requiring a PEP Report only (No interim PEP Report)
  • having all six KEQs are evaluated
  • requiring an annual review of the process and outcomes reported to QAB

The 2024 PEP Report retains similarity with the 2023 PEP Report by:

  • using the existing, style of PEP Report templates, rubrics, dashboards,
  • taking a staggered approach to completion, aligned to the availability of data
  • gaining approval by the Programme Academic Quality Committee (PAQC)

Which programmes are to be reported on?

Schools will be advised of programmes which will be required to undertake a PEP in 2024.  A confirmed  list of  Programmes showing combined programmes into one PEP report and the Lead PEP persons/writers will be released prior to the end of November 2024.

Micro-credentials and Training Schemes will no longer be required to complete a PEP.

What can Schools and programme staff be expected to do?

The PEP process provides autonomy and flexibility for Schools and programmes to own their Āta kōrero | Evaluative conversations process.  Programme staff will take key roles in:

  • Leading and facilitate Āta kōrero | Evaluative conversations (APM or Programme Coordinator)
  • Note-taking
  • Providing logistics to fit in with their academic processes and availalbility of staff
  • Writing the PEP​
  • Consulting about the content of the PEP
  • Proofing the PEP
  • Submitting and approving the PEP to their PAQC​ for approval

What can you expect from Te Korowai Kahurangi?

Te Korowai Kahurangi will provide support by:

  • providing PEP process information
  • providing a PEP report template that includes:
    • a pre-populated cover sheet
    • Educational Performance Indicator (EPI) Rubrics for all KEQs
    • standard paragraphs
    • example dashboards
    • Capability in Self-Assessment rubric that provides PAQC the criteria for reviewing the PEP
  • SQA support to pre-populate SMART goals
  • APM briefing sessions
  • purpose-built dashboards to be snipped and pasted into the PEP report template
    • EPI dashboards
    • Institute Graduate Survey dashboard
    • Student Course Survey dashboard
    • Student Services dashboard
  • providing limited ad hoc data requests using an online form  BIservices@unitec page
  • providing capability development :
    • refresher for all PAQC Chairs, particularly new Chairs, promoting good practice in PAQC self-assessment and their role in kaitiakitanga of quality assurance of programmes
    • Refresher for all SQAs on PEP processes.

Why do we do PEP?

Every year Unitec undertakes a Programme Evaluation and Planning (PEP) process.

PEP is led by Manaakitia te Rito, our Te Noho Kotahitanga principles supported by Academic Committee and the Academic Evaluation, Review, and Improvements Policy.  In essence the process supports Unitec to manaaki the success of our learners and communities.

The overall purpose of the PEP is four-fold:

  • monitor and improve performance in delivering positive outcomes for our students and other stakeholders​
  • monitor and improve our ability to reflect on the effectiveness of our actions in doing the above
  • increase consistency in educational performance and self-assessment across the organisation
  • report on educational performance and self-assessment capability to our key external stakeholder NZQA

PEP Reports reflect on educational performance and self-assessment capability of programmes, for Key Evaluation Questions and the Tertiary Education Indicators.

The expectation is that programme teams will gather together in a facilitated Āta-kōrero: Evaluative Conversation. It is important that all teaching staff are familiar with the data that informs their programme, successes, challenges, feedback loops, improvement actions and progress in SMART (Specific Measurable, Achievable, Relevant and Time-bound) actions of their programme.

New to PEP and may have heard the term Āta-kōrero (Evaluative Conversation) or a reminder of what it’s all about………

PowerPoint:  Preparing for Āta-kōrero (Download from 2019 but very applicable)

Planning

Poster: Your PEP Cycle

PowerPoint:  Preparing for Āta-kōrero (Download from 2019 but very applicable)

Data Support

Academic Evaluation Dashboard

Student Attendance Tracking in PeopleSoft for Lecturers

Ad hoc data requests:

BIservices@unitec page

Capability Development

Key Evaluation Questions mapped with Tertiary Evaluation Indicators

SMART Actions Presentation (Download)

FAQs on PEPs

Further Exploration

Tertiary Evaluation Indicators Full guide (October 2017) NZQA 

The Rubric Revolution

Institutional Programme Design Strategies Supporting Forced Change: Guidelines Derived from Case Studies Christchurch Earthquake on 22 February 2011

Related Policy

ACADEMIC EVALUATION, REVIEW, AND IMPROVEMENTS POLICY

REVIEW OF ACADEMIC PROVISION PROCEDURE