Programme Evaluation and Planning (PEP) Process for 2023

Latest updates

10 Nov 2023 approval of a rollover of the 2023 PEP process with minor improvements

2023 PEP Reporting template

The 2023 EOY PEP Reporting templates are distributed into a School folder with a pre-populated cover page. Programme teams can complete the template as data becomes available according to the timeline below.

Where can I find my programme’s KEQ 1 EPI data, targets and benchmarks?

The dashboard for KEQ 1 questions 1.1 to 1.6 and question 1.8 with 2023 EPI data as of 30 January 2023 will be available on 8 February 2024. The dashboards will be embedded into this Te Aka page below. If the dashboards don’t show then that means that you are not logged into Office365. To overcome this please login into Office 365.

Filter the dashboard, then snip and paste this into the KEQ 1 questions 1.1-1.6 and question 1.8 of the EOY PEP template.

Dashboard for PEP questions 1.1 to 1.6

***Will be available on the 8 February 2024***

Example below

Dashboard for PEP question 1.8

***Will be available on the 8 February 2024***

Example below

Where do I get my Institute Graduate Survey data for KEQ 2 (2.1 only) from?

Filter the dashboard below, then snip and paste the Graduate Survey One Page Summary into KEQ 2 question 2.1 of the EOY PEP template.

Dashboard for PEP report question 2.1

Graduate Survey One Page Summary

***Will be available on the 13 May 2024***

Example below

PEP question 2.1 Programme improvements
Filter the dashboard, review the comments and answer the PEP question:
What improvements have graduates recommended to the programme/s of study?
There is no need to snip and paste the Programme improvement dashboard into the PEP template. You may like to use some quotes in your report.

***Will be available 13 May 2024***

Example below

What timeline should I follow?

29 Nov to 15 Dec	Grade processing and CEP completion
Jan 2024	PEP template available
8 Feb	Provision of KEQ 1 EPI data based on the January SDR for Āta-kōrero \| Evaluative conversations and the PEP process
22 Mar	Completion of KEQ 1, 3, 4 and 5 by the programme team
29 Mar to 2 Apr	Easter Break and institute holiday
15 Apr	Institute graduate survey is released
26 Apr	Completion of KEQ 6 by the APM with input from academic staff
3 May	Institute graduate survey is closed
13 May to 31 May	Completion of KEQ 2 and the final PEP (update EPI data and analysis if required) for submission to the PAQC
3 Jun to 14 Jun	Approval of PEPs and rating by the PAQC and online submission to the QAB
30 Jun	Submission of PEPs to NZQA for programmes Level 7 and above that are self-monitoring
Aug	Review of selected PEP Reports by Te Korowai Kahurangi
Sep	Evaluation of the PEP process and outcomes by Te Korowai Kahurangi

What are the key changes for the 2023 PEP process?

The 2023 PEP process retains similarity with the 2022 PEP process by:

requiring an EOY PEP Report only (No interim PEP Report)
having all six KEQs are evaluated
requiring an annual review of the process and outcomes reported to QAB

The 2023 EOY PEP Report retains similarity with the 2022 EOY PEP Report by:

using the existing, style of PEP Report templates, rubrics, dashboards, Te Aka | Nest page, with minor improvements
taking a staggered approach to completion, aligned to the availability of data
gaining approval by the Programme Academic Quality Committee (PAQC)

Which programmes are to be reported on?

It is proposed that all programmes (with the exception of some expiring/suspended programmes, contracted delivery, and short courses) undertake a 2023 EOY PEP.

Micro-credentials and Training Schemes will complete a shortened version of the 2023 EOY PEP based on value and risk and negotiated with Chair, Quality Alignment Board (QAB).

The finalised list of 2023 EOY PEP Programme List will be confirmed in early 2024.

What can Schools and programme staff be expected to do?

The 2023 EOY PEP process provides autonomy and flexibility for Schools and programmes to own their Āta kōrero | Evaluative conversations process. Programme staff will take key roles in:

Leading and facilitate Āta kōrero | Evaluative conversations (APM or Programme Coordinator)
Note-taking
Providing logistics to fit in with their academic processes and availalbility of staff
Writing the PEP
Consulting about the content of the PEP
Proofing the PEP
Submitting and approving the PEP to their PAQC for approval

What can you expect from Te Korowai Kahurangi?

Te Korowai Kahurangi will provide support by:

providing PEP process information
providing a PEP report template that includes:
- a pre-populated cover sheet
- Educational Performance Indicator (EPI) Rubrics for all KEQs
- standard paragraphs
- example dashboards
- Capability in Self-Assessment rubric that provides PAQC the criteria for reviewing the PEP
SQA support to pre-populate SMART goals
APM briefing sessions
purpose-built dashboards to be snipped and pasted into the PEP report template
- EPI dashboards
- Institute Graduate Survey dashboard
- Student Course Survey dashboard
- Student Services dashboard
providing limited ad hoc data requests using an online form BIservices@unitec page
providing capability development :
- refresher for all PAQC Chairs, particularly new Chairs, promoting good practice in PAQC self-assessment and their role in kaitiakitanga of quality assurance of programmes
- Refresher for all SQAs on PEP processes.

Why do we do PEP?

Every year Unitec undertakes a Programme Evaluation and Planning (PEP) process.

PEP is led by Manaakitia te Rito, our Te Noho Kotahitanga principles supported by Academic Committee and the Academic Evaluation, Review, and Improvements Policy. In essence the process supports Unitec to manaaki the success of our learners and communities.

The overall purpose of the PEP is four-fold:

monitor and improve performance in delivering positive outcomes for our students and other stakeholders
monitor and improve our ability to reflect on the effectiveness of our actions in doing the above
increase consistency in educational performance and self-assessment across the organisation
report on educational performance and self-assessment capability to our key external stakeholder NZQA

PEP Reports reflect on educational performance and self-assessment capability of programmes, for Key Evaluation Questions and the Tertiary Education Indicators.

The expectation is that programme teams will gather together in a facilitated Āta-kōrero: Evaluative Conversation. It is important that all teaching staff are familiar with the data that informs their programme, successes, challenges, feedback loops, improvement actions and progress in SMART (Specific Measurable, Achievable, Relevant and Time-bound) actions of their programme.

New to PEP and may have heard the term Āta-kōrero (Evaluative Conversation) or a reminder of what it’s all about………

PowerPoint: Preparing for Āta-kōrero (Download from 2019 but very applicable)