This is for the attention of all Academic Staff and includes important information about the requirement to retain ALL assessment materials for 12 months.
Kia ora whānau, please note the following change to process that requires all Schools to retain copies of student assessment materials for a minimum of 12 months. This requirement is effective immediately.
Retention of Student Assessment Materials
A new record keeping rule was added to the NZQA Rules in 2018. Rule 14.1C of the Quality Assurance (including EER) Rules 2016 requires institutions to keep all summative student assessment materials generated from education and training in which students are enrolled, or full copies of them, for at least 12 months from the date of completion of that education or training. This Rule commenced from 23 November 2018.
To comply with NZQA requirements, a copy of all summative assessment materials must be retained for a minimum of 12 months from the date of completion of the education or training at Unitec. Some exemptions/exceptions are allowed in certain cases (e.g. if student generated work are complex in nature and unable to be stored easily).
Guidelines
- Education and training is defined as a course/paper/module/dissertation at Unitec.
- Summative assessment materials include the following items:
- summative assessment instructions given to students
- marking documents (i.e. marking schedule/marking guide/marking rubric/assessment schedule)
- marked student work (e.g. hard copy or electronic copy of student work submitted) including any resubmissions or reassessment.
For full details of this topic, please visit our NEST page – Retention of Student Assessment Materials
If you have any queries regarding exceptions, please contact us to discuss.