Regular Meeting of Design & Contemporary Arts PAQC
[Monday 15 June, 2020. 10:45 – 12:30] Building [180], Room [3022]

Chair:  Leon Tan
Deputy Chair: Samuel Holloway
Secretary: Manjula Kambalapuram (supported by Riza Aguiar)

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 DCA PAQC Information
• Committee OneDrive Document Library

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes [20200511 DCA PAQC Minutes.pdf]

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. New items raised in meeting
2. Action items from previous meeitings.pdf

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Action Items from PEPs [PEP Action plans.pdf]
2. Action Items from Monitors’ reports [Degree monitoring action plans.pdf]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for Interim PEP 2020
2. Next Degree Monitoring for: – Degree Monitoring Schedule
   • BCE to be rescheduled (see item below)
   • MCP, PGCCP, PGDCP to be rescheduled (see item below)
3. Next Programme Review for: – Programme Review Schedule
   • BCE Semester 1 2020
   • MCP, PGCCP, PGDCP Semester 1 2020
4. Programme Development and Improvement Dates for 2020– for the Committee to ensure that any changes that may be proposed meet the Institutional deadlines

2. Mea Hei Whakaae | Items To Approve

2.1 PAQC Membership

That the Committee approves the inclusion of Nicola Fraser as student representative for the BCE Programme:

1. Student Rep on PAQC.pdf

2.2 Student Issues

That the Committee approves that the following student be granted 3^rd time enrolment in a course

• 1485926, BCE, ICIB5302-Specialist Technology
  • Student 1485926 3rd Time Enrolment Details.pdf
  • Student 1485926 Performance Agreement.pdf
  • Note: Student is not enrolled in this course in Semester 1 2020

2.3 Grades

That the Committee approves the delegated authority to Grade Approval Committee for approval of grades for MCP suite of programmes and approves the following membership:

• Samuel Holloway (Convener)
• Leon Tan
• Cris de Groot
• Emma Smith
• Rebecca Wood

2.4 Enrolments & Admissions

That the Committee approves the following Cross credit applications for students noted in the following list:

1. CR tracker_BCE.pdf

2.5 Moderation

2.5.1 That the Committee discusses and approves the Moderation Plans for 2019-2021 for the following programmes:

1. BCE Programme [BCE Moderation Planner&Tracker_2019-2021.pdf]
2. MCP Suite Programme [MCP Suite Moderation Planner&Tracker_2019-2021.pdf]

2.5.2 That the Committee approves an audit of progress of Moderation of courses for Semester 1 2020 to be reported to QAB in the next Chairs Report

QAB has asked for an update of progress against the Moderation plan. This will involve checking that CEPs are underway and have included confirmation that internal pre-moderation has been completed. Also the Committee is asked to confirm that all scheduled Post Moderation (Internal and External) is on track.

2.6 Degree Monitoring/Professional Accreditation/Consistency Review

That the Committee approves new dates for Degree Monitoring:

1. BCE
2. MCP, PGCCP, PGDCP

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discuss its approach to evaluation and reporting on the themes & action plans based on feedback received from student course evaluations

1. [Discussion]

3.2 Student Progress

3.2.1 That the Committee discuss its approach to maintaining oversight of course succession and retention rates for the programmes:

1. Success and Retention data: PowerBI Portal

3.2.2 That the Committee discuss its approach to maintaining oversight of  progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk

3.3 Stakeholder Engagement

That the Committee discuss its approach to maintaining oversight of  the Programme Stakeholder Engagement Plan for 2020

1. Discussion

3.4 Temporary changes to NCEA and UE due to Covid-19

Please see below NZQA notification of changes to NCEA for this year in light of the impact from Covid.
https://www.nzqa.govt.nz/about-us/news/ncea-and-university-entrance-changes-for-2020/

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

Updates from QAB 02/06/2020 – Simon Tries (Chair QAB). [Supporting documents]

That the Committee receives the following updates from other committees.

1. Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
2. QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
3. Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester X Grade Approvals
2. CI-Research Proposal Committee [20200602 eRPC Meeting Minutes.pdf]
3. Completions [Link to documents]

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  27 July 2020
• Submissions for next agenda due two weeks prior

5.2 Committee Self-Assessment

• Topic: [TBA provided by QAB]-PAQC Self-Assessment for yyyy

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-06-12