Regular Meeting of DCA PAQC
9.00 am – 10.45 pm; Monday, 16 November 2020
Building: 111, Room: 2037
Chair: Leon Tan
Secretary: Manjula Kambalapuram/Riza Aguilar

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 DCA PAQC Information
• Committee OneDrive Document Library

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [Carly Van Winkel]

Link to Attendance Tracker DCA

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200928 DCA PAQC Minutes

1.5 Mahia Atu | Matters Arising

1.5.1 That the Committee discuss any Matters Arising from the previous minutes.

• Discussed in meeting

1.5.2 That the Committee notes the following Action Items from previous meetings

1. Action items from previous meeting

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Action Items from PEPs PEP Action plan tracker_2020
2. Action Items from Monitors’ reports Degree monitoring action plans 2019

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. APM to PAQC Risk action report 16 Nov

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   1. Memo regarding CEP’s in Semester 2, 2020
   2. Reports (Progress of engagement) – PowerBI Portal
2. Programme Evaluation and Planning Report (PEP)
   1. Process Interim Report 2020 – Memo with Report
3. Degree Monitoring
   1. BCE – Bridie Lonie (Otago University)- 15 September 2020
   2. MDES MCP PGCCP PGDCP- Julieanna Preston- 18 August 2020
   3. Tracker (Updated:  2020-10-06)
4. Programme Review
   1. BCE – 22 November 2020
   2. MCP suite – 22 November 2020
   3. Programme Review Schedule – Tracker (Updated:  2020-10-12)
5. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. Any items in meeting

2.2 Moderation

That the Committee discusses and approves the updates to Moderation Plan for 2020:

1. Moderation 
2. Moderation Nest Page

2.3 Monitoring

That the Committee accepts the report and approves the response as presented below:

1. Monitoring 2020

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Progress

No Items Yet – open to the committee for urgent items

3.2 Retention of Assessment Materials

That the Committee discuss and confirm the arrangement to meet the requirement for the retention of assessment materials for all programmes:

• Retention of Assessment Materials Nest Page

3.3 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

3.4 Grades

That the Committee discuss the following Grade Process:

• Compliance with timeline GAC meeting schedule

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. COG Tracker_DCA
2. DEF and Missing grades Tracker_DCA
3. Completions CACRs

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee notes the 2020 Interim PEP, as reviewed by QAB and as presented below:

• 2020 Interim PEP Rfinal.

4.2.4 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  10-12-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areasas a starting point.
  • Has the PAQC struck the correct balance between planning for the futureand reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-11-11