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Agenda 2020-08-05

TE POARI MĀTAURANGA

Regular Meeting of (Unitec) Academic Board
Date:  Wednesday, 2020-08-05
Time:  0830h – 1130h
Location:  110-2019
Chair:  Simon Nash

1. Whakatuwheratanga | Opening

1.1. Karakia Timatanga | Opening Prayer

Manawa mai te mauri nuku
Manawa mai te mauri rangi
Ko te mauri kai au
he mauri tipua
Ka pakaru mai te pō
Tau mai te mauri
Haumi e, hui e, taiki e!
Embrace the power of the earth
Embrace the power of the sky
The power I have
Is mystical
And shatters all darkness
Cometh the light
Join it, gather it, it is done!

1.2. Mihi Whakatau | Welcome Speech

  1. Committee Self-Assessment Topic
    • (Item 5.2.) Planning of Preparation for EER Panel Sessions
  2. Important Dates
    • 2020-08-12:  Submissions open
    • 2020-08-19:  Submissions due
    • 2020-08-26:  Agenda release target
    • 2020-09-02:  Next meeting
  3. Communications from the Chair of Te Poari Mātauranga

1.3. Ngā Whakapāha | Apologies

  • Merran Davis – Offsite meeting with ATEED.  (Important update for the Board to present through Glenn Mckay.)

1.4. Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

  1. Regular:  2020-07-01 & 2020-07-21 AB Minutes (draft)
  2. Standing:  2020-06-30 ABSC Minutes
  3. Standing:  2020-07-15 ABSC Minutes

1.5. Mahia Atu | Matters Arising

(None)

1.6. Committee Management

  1. Work Plan – Updated:  2020-07-30 – Simon Nash, Simon Tries & Daniel Weinholz to review collective Work Plans 2020-08-05, 1430h-1600h.
    • MAY
      1. Staff Pulse Survey Report – * Reporting requirements under review.
      2. Programme Evaluation and Planning Final Report for 2019
        1. Process Report – Received by Quality Alignment Board. Not planned for presentation to Academic Board.
        2. Outcomes Report – Delayed:  ETA 2020-08-05 (incorporating the HOS Evaluation Reports and IER Self-Evaluation).
    • JUNE
      1. Graduate Survey Report – Data published on PowerBI.  Analyst Report to Simon Tries ETA 2020-07-31.  Presentation to Quality Alignment Board ETA 2020-08-19.  Presentation to Academic Board ETA 2020-09-02.
    • JULY
      1. Student Course Survey Report for Semester 1, 2020 – Delayed:  Presentation ETA 2020-09-02 (following presentation to Ako Ahimura 2020-08-26).
      2. Student NPS Survey Report for Semester 1, 2020 – Data published on PowerBI.  Presentation ETA 2020-09-02.
      3. Award of Qualifications Report – * Reporting requirements under review.
      4. PAQC Thematic Report for Term 2, 2020 – Delayed:  Presentation ETA 2020-09-02
    • AUGUST
      1. Māori Success Review – * Reporting requirements under review.
      2. Pacific Success Review – * Reporting requirements under review.
      3. Research Annual Report – Refer to Item 2.2. (below).
    • SEPTEMBER
      Submissions due by COB 19 August, 2020

      1. Programme Evaluation & Planning:  Interim Annual Report
      2. Staff Pulse Survey Report – Responsibility for presentation yet TBC.
      3. Student Performance Report for Semester 1, 2020
      4. Education Code of Practice Performance:  Self-Assessment Report – Responsibility for presentation yet TBC.
  2. Attendance Tracker – Updated:  2020-07-01 & 2020-07-21
  3. Ngā Tautapu Arotake | Actions Tracker – Updated:  2020-07-01; 2020-07-21; 2020-07-29

2. Mea Hei Whakaae | Items To Approve

  1. EPI Targets to 2022 for International Success
    (Deferred in from Academic Board 2020-07-01.)
    Tracy Chapman
    Memo
  2. Research Annual Report 2019
    Marcus Williams
    Memo with Report
  3. Proposed Reporting Framework
    Simon Nash
    Memo with Reporting Alignment Framework
  4. Terms of Reference 2020 for Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee
    Simon Tries
    Memo with:

    1. Terms of Reference for AAC (For Approval)
    2. Terms of Reference for AAC Standing Committee (For Information)
  5. Appeal Resolution Committee
    Sue Crossan
    Memo with:

    1. Terms of Reference – Appeal Resolution Committee
    2. Procedure (For Reference)

3. Mea Hei Kōrero | Items To Discuss

  1. Student Performance Report 2019
    (Discussed and motioned at Academic Board 2020-06-03, and actioned to discuss further at the next meeting.) 
    Simon Tries
    Memo with Summary Report and Full Report
    2020-06-23:  Defer discussion to 2020-08-05 alongside HOS Evaluative Reports.
  2. Report on School Evaluative Commentary on the Student Performance Report 2019 & IER Self-Evaluation
    Simon Nash
    Memo with Copy of Memo directive from Chair AB to HOSs

4. Ngā Tukunga | Items To Receive

4.1. Strategic Reports

  1. Māori
    Toni Rewiri
    * Reporting requirements under review.
  2. Pacific
    Falaniko Tominiko
    * Reproting requirements under review.
  3. International
    Tracy Chapman
    * Reporting requirements under review.
  4. Under-25s
    Andrea Thumath
    * Reporting requirements under review.
  5. Student Success
    Annette Pitovao & Helen Vea
    * Reporting requirements under review.
  6. Industry Partnership Strategy
    * Reporting requirements under review.
  7. Waitākere
    * Reporting requirements under review.
  8. Manaakitia te Rito | Renewal Strategy
    * Reporting requirements under review.
  9. Academic Quality Action Plan (AQAP)
    Simon Nash
    Memo (to the Board of Directors) with:

    1. Progress Overview
    2. Full Plan

4.2. Subcommittee Chair Reports

  1. Te Komiti Rangahau o Unitec | Unitec Research Committee
    Marcus Williams
    Report:  URC
  2. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee
    Marcus Williams
    Report:  UREC with Minutes from June Meeting
  3. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee
    Marcus Williams
    Report:  PGRSC
  4. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee
    Simon Tries
    Report:  AAC
  5. Ako Ahimura | Learning and Teaching Committee
    Simon Nash
    Report:  AA-LTC
  6. Te Poari Whai Kounga | Quality Alignment Board
    Simon Tries
    Report:  QAB (Steve Marshall)

4.3. Quality Management System (QMS) Reports

  1. Programme Management
    Simon Tries / Steve Marshall / Jackie Tims

    1. Programme Developments
      RAG Tracker
    2. Programme Reviews (5-year Reviews)
      RAG Tracker
    3. Programme Closures (Expiring and Discontinued Programmes)
      Memo with RAG Tracker
  2. Degree Monitoring
    Simon Tries / Steve Marshall
    RAG Tracker
  3. Academic Risk Register
    Live Link:  PowerBI Dashboard
    Simon Tries
    (Submission TBC)
  4. NZQA and ITP Sector / RoVE Updates
    * Reporting requirements under review.

4.4. Ngā Rīpoata | Other Reports

  1. Ako Ahimura – Replacement of Chair
    Simon Nash
    Memo
  2. Te Tīpare (Professional Development Badge)
    (Deferred in from Academic Board 2020-07-01.)
    Toni Rewiri
    Memo
    * Postponed to the Extraordinary Meeting of Academic Board 2020-08-24 for presentation with the Learning and Teaching Strategy.

5. Kupu Whakamutunga | Closing

  1. Ētahi Kaupapa Anō | Any Other Business (AOB)
    *
    *
  2. Committee Self-Assessment
    Topic:  Planning of Preparation for EER Panel Sessions
    *
  3. Karakia Whakamutunga | Closing Prayer
    Ka wehe atu tātou
    I raro i te rangimārie
    Te harikoa
    Me te manawanui
    Haumi ē! Hui ē! Taiki ē!    		We are departing
    Peacefully
    Joyfully
    And resolute
    We are united, progressing forward!

 

First release:  2020-07-30
Updates:
2020-08-05, 0747h  //  Item 3.2.  //  dweinholz
2020-08-04  //  Item 2.4. Terms of Reference for AAC and AACSC  //  dweinholz