Regular Meeting of UPC PAQC
2.00 – 3.00pm; Tuesday, 25 November 2020
Building 180, Room 2020
Chair:  Andrea Thumath
Secretary: Jasmine Tuheke

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• UPC PAQC Information Sheet 2020
• Committee OneDrive Link

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. A Thumath
2. S Marshall
3. L Baglow

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200922 UPC PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. I See Mee Initiatives updates
2. Items raised by members in the meeting
3. UPC PAQC Matters Arising

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. UPC PAQC Work Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee discuss any risks associated with UPC course delivery

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for 2020
2. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Program Developments and Improvements

2.1.1 That the Committee endorses the following Type 2 Change Applications (effective Semester 1, 2021),  for submission to Academic Approvals Committee (AAC) for approval:

1. UPC Programme, document to be provided by time of the meeting

2.2 Moderation

2.2.1 That the Committee reviews and approves any updates to the Moderation Plans for Semester 2, 2020

1. Link to copy of Unit Standard Moderation Plan 2018-2021 (as at 30-10-2020
2. Link to copy of UPC Moderation Planner 2020-2022 (as at 30-10-2020)

2.3 Grades

2.3.1 That the Committee reviews and approves grades for the following courses

3. Mea Hei Kōrero | Items To Discuss

3.1  Student Issues

That the Committee discuss the following student issues:

1. Any items raised in meeting

3.2 Student Progress

That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

1. EPI/ Priority Groups at whole course level: PowerBI Portal
2. Students at Risk

3.3 Retention of Assessment Materials

That the Committee discuss any arrangements to meet the requirement for the retention of assessment materials for all programmes

1. [Retention of Assessment Materials Nest Page]

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

• Draft Minutes of Programme Improvements on 28 September 2020
• Approved Programme Improvement Documentation

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
3. Student Non-completions – Memo_Non-completions; Recommendations: Non-completions
4. Student Course Completion Results for Semester 1 2020 – Memo
5. Enrolment Issues – Maximum and Minimum Credit Values – Memo
6. Centralised Oversight of Moderation Practices – Memo
7. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Strategic Reports

1. Māori Success – Author:  Toni Rewiri
2. Pacific Success – Author:  Falaniko Tominiko
3. Under-25s Success – Author:  Andrea Thumath
4. International Success  – Author:  Annette Pitovao

Source:  Te Komiti Mātauranga, 2020-11-04

4.4 Quality Management System (QMS) Reports

4.4.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-11-18)
3. Degree Monitoring – Tracker (Updated 2020-11-18), Rubric
4. Programme Reviews – Tracker (Updated:  2020-11-18)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (November 2020)
   2. Actions Tracker (Updated: 2020-11-18)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-11-18)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  08-Dec-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-11-24 V.1