Regular Meeting of UPC PAQC
2.00 – 3.00pm; Tuesday, 3 November 2020
Building 180, Room 2022
Chair: Andrea Thumath
Secretary: Jasmine Tuheke
Meeting resources
- Programme Academic Quality Committee Terms of Reference
- Kaupapa | Standing Orders
- Tikanga | Processes & Guidelines
- UPC PAQC Information Sheet 2020
- Committee OneDrive Link
1. Whakatuwheratanga | Opening
1.1 Karakia
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1.2 Mihi Whakatau | Welcome
- Welcome from the Chair
1.3 Ngā Whakapāha | Apologies
That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.
- L Baglow
Link to Attendance Tracker
1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s
That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.
1.5 Mahia Atu | Matters Arising
That the Committee discuss any Matters Arising from the previous minutes.
- I See Mee Initiatives updates
- Items raised by members in the meeting
- UPC PAQC Matters Arising
1.6 Mahi Tātai | Work-plan
That the Committee discusses and approves the updates to the Committee Work-plan Actions table.
1.7 Te Whakahaere Mōrearea | Managing Risk
That the Committee discuss any risks associated with UPC course delivery
Link to PowerBI Portal
1.8 Key Quality Dates
- Programme Evaluation and Planning Report (PEP) Dates for 2020
- Programme Development and Improvement
The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates
NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:
-
- Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
- Include:
- a change application form
- an updated tracked changes programme document
- a PID (Programme Information Details) spreadsheet
- Be supported by evidence of PAQC endorsement
- Be submitted to aac@unitec.ac.nz
2. Mea Hei Whakaae | Items To Approve
2.1 Moderation
2.2.1 That the Committee reviews and approves any updates to the Moderation Plans for Semester 2, 2020
- Link to copy of Unit Standard Moderation Plan 2018-2021 (as at 30-10-2020
- Link to copy of UPC Moderation Planner 2020-2022 (as at 30-10-2020)
3. Mea Hei Kōrero | Items To Discuss
3.1 Student Issues
That the Committee discuss the following student issues:
- Any items raised in meeting
3.2 Student Progress
That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:
- EPI/ Priority Groups at whole course level: PowerBI Portal
- Students at Risk
3.3 Retention of Assessment Materials
That the Committee discuss any arrangements to meet the requirement for the retention of assessment materials for all programmes
4. Ngā Tukunga | Items To Receive
4.1 Delegated Authority & Subcommittee Reports
That the Committee receive the notification of the following delegated activities
- Draft Minutes of Programme Improvements on 28 September 2020
- Approved Programme Improvement Documentation
4.2 Governance Committee Reporting
4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees
- Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
- Te Komiti Rangahau o Unitec | Unitec Research Committee – Report: URC
- Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report: UREC
- Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report: PGRSC
- Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report: AAC
- Ako Ahimura | Learning and Teaching Committee – Report: AA-LTC
- Te Poari Whai Kounga | Quality Alignment Board – Report: QAB
- Academic Recovery Committee – Report: ARC– No report for September
4.2.2 That the Committee receives the following updates from other committees
- Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
- Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
- Student Course Completion Results for Semester 1 2020 – Memo
- Enrolment Issues – Maximum and Minimum Credit Values – Memo
- Centralised Oversight of Moderation Practices – Memo
- Annual Statutory Declaration to NZQA – Memo
4.2.3 That the Committee note the minutes of other Academic committees
- Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
- QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
- Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)
4.3 Quality Management System (QMS) Reports
4.3.1 That the Committee receive and review the following quality oversight reporting
- Programme Developments – Tracker (Updated: 2020-09-30)
- Consistency Reviews – Tracker (Updated: 2020-10-12)
- Degree Monitoring – Tracker (Updated: 2020-10-06)
- Programme Reviews – Tracker (Updated: 2020-10-12)
- Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
- Academic Risk Management (ARM) –Memo with:
- Programme Closures Memo with Tracker (Updated: 2020-10-12)
- Te Pūkenga Updates – None.
5. Kupu Whakamutunga | Closing
5.1 Important Dates
- Next meeting: 25-Nov-2020
- Agenda item submission due two weeks prior to meeting
5.2 Committee Self-Assessment
- Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided
- To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed? – Consider the 14 risk areas as a starting point.
- Has the PAQC struck the correct balance between planning for the future and reporting on the past?
5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)
5.4 Karakia
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Version Tracking
First release: 2020-10-30 V.1