Regular Meeting of Social Practice PAQC
2.30pm  to 4.00pm 30 September 2020
Building 510 Room 5009
Chair:  David McNabb
Secretary: Kathryn Dibble-Gallagher

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 Social Practice PAQC Information
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes [12 August SP PAQC Minutes]
• Noted: 2nd, 8th and 9th September SP PAQC PEP Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. [Any matters arising]

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. [Link to work-plan actions table.pdf]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. [Verbal Update]
2. Memo – change to Risk Reporting
3. APM to PAQC Risk action report SAMPLE

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   • Memo regarding CEP’s in Semester 2, 2020
   • Note: QAB have mandated that the On-line CEP is to be used by all courses in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   • Memo regarding Interim PEP
3. Next Degree Monitoring (Degree Monitoring)
   • • MAP – 03 September 2020 – completed. Awaiting report.
     • BSP – 05 November 2020
4. Next External Evaluation/Professional Accreditation Visit [BSP – Re-recognition Visit 2022]
5. Next Consistency Review for [NZCHW, expected 2023] – Consistency Review Schedule
6. Next Programme Review for [BSP, Sem 2, 2020] – Programme Review Schedule
7. Programme Development and Improvement Dates for Sem 1, 2021

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [Any issues raised in meeting]

2.2 Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

All deferred Grades for 2020

AAQ – Tracker created using PowerBI data

2.3 Moderation

2.3.1 That the Committee discusses and approves the outcomes of External Moderation for the following:

1. MAP – External Moderation Response Report
2. BSP – Only two courses still require post moderation reports for S1 2020
3. MAP – Completed Semester One
4. NZCHW – Completed Semester One

3. Mea Hei Kōrero | Items To Discuss

3.1 Mātauranga Maori

3.1.1 That the Committee discuss progress of initiatives for improved outcomes for Maori

1. [discussion]

3.2 Program Developments and Improvements

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

3.2.1 That the Committee endorses the following Type 2 Change Applications (effective Semester X, YYYY), for submission to Academic Approvals Committee (AAC) for approval:

1. Type 2 Development Improvement for BSP – awaiting final version to be send NZQA
2. Discussion of MAP Admission Criteria, when a Grad Dip is the basis for enrolment
3. Discussion of whether/how to inactivate electives offerings in PeopleSoft
4. Discussion of instituting a PGCert for the MAP-SP (and examining the status of its PGDip/PGDap ‘exit qual’).  Simon Tries suggests that all students enter the programme via a PGCert (if we institute a PGCert), rather than our going the route of instituting a PGCert as an exit qual.  Or: we likely would need an ‘exit qual’ clause in our regs (in order to change or close off a prior master’s-level enrolment when a student switches to a PGCert).

Notes: (Type 1 – if before 20 May or 10 Dec) 

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

4.1.1 That the Committee receive the following updates from other committees

1. From QAB regarding most recent QAB meeting of 19 August:
   1. Memo QAB to PAQC 20200907
   2. PAQC Thematic Report Memo_PAQC-Reporting_SM_20200811
   3. PAQC Chairs Report to QAB July
   4. August 2020 Academic Risk Summary with amended recommendations 20200830
   5. Industry Engagement Framework excerpt
2. Outcome from the most recent Academic Board meeting:
   1. Memo – change to Risk Reporting
   2. APM to PAQC Risk action report SAMPLE
3. Committee Minutes
   1. Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
   2. QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
   3. Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. [Committee/Group Name – Minutes/Notes]
2. Completions [Link to documents]

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
   1. 
   2. All CEP’s are completed except for the Practicum Courses.
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
   1. 34 APC’s for BSP during July to September 2020

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  16-Oct-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-09-29