Regular Meeting of LAND PAQC
10:00am to 12:00pm – Thursday, 5^th November 2020
Building 48 Room 1005
Chair:  Matthew Bradbury
Secretary: Julia Gu

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information Sheet
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. Sandra Arnet

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200909 LAND PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Discussed in meeting
2. Action Items from Previous Meetings

1.6 Mahi Tātai | Work-plan Actions for Review

1.6.1 SMART Goals from Interim PEP

1. SMART Goals from Interim PEP

1.6.2 NZCLD Consistency Review Action Plan

Secretary’s note: NZCLD consistency review action plan items will be incorporated to the SMART Goals in the 2020 EoY NZCLD PEP.

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. LAND Academic Risk Dashboard

Link to PowerBI Portal

1. Memo – change to Risk Reporting
2. APM to PAQC Risk action report SAMPLE
3. Summary Report (October 2020)

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   1. Memo regarding CEP’s in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   1. Memo regarding Interim PEP
3. Next Degree Monitoring (Degree Monitoring)
   • • BLA – 16/17 November 2020
     • MARCH – 04 Dec, 2020
     • MLA – 04 Dec, 2020
4. Next External Evaluation/Professional Accreditation Visit [TBA]
5. Next Consistency Review (Consistency Review Schedule)
   • • NZCLD 18/03/2020
     • NZDLD – TBA
     • NZDI5 – TBA
     • NZDI6 – TBA
6. Next Programme Review (Programme Review Schedule) – To be aligned with accreditation process
   • • BLA – Dates TBA, 2021
     • MARCH – Dates TBA, 2021
     • MLA – Dates TBA, 2021
7. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• 1. Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  2. Include:
     • a change application form
     • an updated tracked changes programme document
     • a PID (Programme Information Details) spreadsheet
  3. Be supported by evidence of PAQC endorsement
  4. Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Moderation

2.1.1 That the Committee review and approve any updates to the Moderation Plans for Semester 2, 2020

1. Landscape & Design Moderation Planner and Tracker
2. Centralised Oversight of Moderation Practices – Memo
3. [Moderation Nest Page]

2.2 Student Matters – Letter of Offer for APL

2.2.1 That the Committee review and approve the following APL application:

3. Mea Hei Kōrero | Items To Discuss

3.1      Accreditation Progress

That the committee discuss the arrangements for the accreditation visit and the alignment of programme review.

3.2      MBP Workshop Timetable and Research Work

MLA and MARCH Exam/Workshop is scheduled on 3 – 4 December 2020 in Wharenui.

1. MBP Workshop Timetable_Dec 2020
2. Year Book 2019_2020

3.3      Adding a pre-requisite to NZDL Course

Type 1 Change to add pre-requisites to LAND 5557 (Designing with Plants) course due to the increases in student numbers, and therefore the potential for students to take courses in the wrong order.

3.4      Stakeholder Engagement

The committee discuss the recent IAC meeting for NZDL & NZCLD programmes on 20^th October 2020.

1. 20201020 IAC Minutes

3.5 Graduate Outcomes Project

The Committee review discuss the Programme Graduate Outcomes Data Gathering Plan.

• Graduate outcomes ppt

3.6 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.7 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. APC Tracker
2. DEF & Missing Grades Tracker

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  17-Dec-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-10-30 V.1
Second release: 2020-11-03 V.2 addition of research paper