Regular Meeting of BETMG, NZDE and NZDS PAQC
Date: Wednesday 11 November 2020
Time: 10:30am – 12:00pm
Chair: Wayne Holmes
Secretary: Ana Palacio

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC – Information 2020
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]

Link to ENGG Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200626 ENGG PAQC Minutes
• 20200731 ENGG PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Items raised by members in the meeting

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Hāpai Ō (low performing courses) Action Plan
2. 2020 Action Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Programme Risk Data

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for 2020
2. Next Degree Monitoring (Degree Monitoring)
   • BETMG – 21 October 2020 – Completed
3. Next Consistency Review (Consistency Review Schedule)
   • NZDE – TBA
   • NZDS – Last 2019. Next TBA
4. Next Programme Review (Programme Review Schedule)
   • BETMG – 2025
5. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. Any items raised in meeting

2.2 Moderation

That the Committee reviews and approves any updates to the Moderation Plans for Engineering and Surveying

• ENGG Moderation Plan

2.3 Committee Administration

That the Committee approves the proposed membership and dates for the PAQC for 2020:

• 2020 Engineering PAQC membership

2.4 Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

1. Deferred Grades Semester 1194 – 1202
2. Change of Grades Tracker

3. Mea Hei Kōrero | Items To Discuss

Any of the following Items To Approve are optional

3.1 Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

1. Student Evaluation of Courses

3.2 Student Progress

That the Committee discuss course succession and retention rates for the following courses and programmes:

1. Success and Retention data: PowerBI Portal
2. EPI/ Priority Groups at whole course level: PowerBI Portal
3. Students at Risk
4. Programme Enrolments by Priority Group

3.3 Moderation Issues

3.3.1 That the committee discuss the recent issues raised by NZBED and note the memo sent to NZQA regarding DE5201

1. Memo response to NZDE Moderation

3.3.2 That the committee note the revised process for Moderation as approved by QAB

1. Centralised Oversight of Moderation Practices – Memo

3.4 Program Developments and Improvements

That the Committee discuss any proposed Type 2 Change Applications (effective Semester 1, 2021), to ensure that they meet the deadline requirements:

1. Type 2 Changes to BETMG

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) Notes: (Type 1 – if before 20 May or 10 Dec) 

3.5 Consultation on review of Exemplar Graduate Attributes

That the committee discuss on proposed changes to the IEA graduate attributes and professional competencies.

• Review of IEA Graduate Attributes and Professional Competencies

3.6 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.7 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

Accreditation impacts of CoVid-19 from Engineering NZ – CoVid-19 letter to TEOs

2020 Engineering Connect Post Event Report – Post event report

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

• Assessment of Prior Learning for student #1003956: APL_1003956
• Final exam grades for ENGG DE4401: Revised grades for ENGG DE4401
• Semester 1, 2020 Final Grades Memo
  • 1202 BETMG Final Grades Memo 
  • 1202 NZDE Final Grades Memo
  • 1202 NZDS Final Grades Memo
• 2020 Interim PEP
  • BETMG 2020 Interim PEP
  • NZDE 2020 Interim PEP
  • NZDS 2020 Interim PEP

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  05-DEC-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-10-30 V.1
Second release: 2020-11-03 V.2 addition of research paper