Timing: 1:15pm-3:00pm, Wednesday 28^th October 2020, Room: 182-1003

Chair: Glenn Nicholson and Secretary: Murali Valaboju

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• 2020 PAQC Info Sheet
• PAQC OneDrive Support Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

1.3.1 ELEC PAQC Attendance Tracker

The PAQC committee moves to remove Colin O’Gorman from the PAQC.

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200916 ELEC PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Items raised by members in the meeting
2. [Link to matters arising table.pdf]

1.6 Mahi Tātai | Work-plan

1.6.1 That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. [Workplan ELEC PAQC]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Risk Register BAT
2. ELEC Academic Risk Register
3. Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for 2020
2. Next Degree Monitoring (Degree Monitoring)
   1. 1. Bachelor of Applied Technology Monitor Visit is on 22^nd and 23^rd October 2020 Complete.
3. Next Programme Review (Programme Review Schedule)
   1. 1. Bachelor of Applied Technology under progress
      2. New Zealand Certificate in Electrical Engineering programme Review on progress.
4. Next Programme Review (Programme Review Schedule)
5. Programme Development and Improvement Dates for 2021

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [Any items raised in meeting]

2.2 Moderation

2.2.1 That the Committee discusses and approves the update to the Moderation Plans for Semester 2, 2020 to ensure that all courses (or standards) are moderated externally at least once every three years

1. Moderation Plan- BAT
2. Moderation Plan – NZCEE
3. NZCEE Internal Moderation Plan

Moderation Nest Page

2.3 Grades

2.3.1 That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

1. Deferred Grades – BAT & NZCEE
2. SKILLS Grades

3. Mea Hei Kōrero | Items To Discuss

3.1 Program Developments and Improvements

3.1.1 That the Committee discuss any proposed Type 1 or 2 Change Applications.

1. NZCEE Programme Document NEW MB

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) Notes: (Type 1 – if before 20 May or 10 Dec) [Dates for 2021]

3.2 Retention of Assessment Materials

3.2.1 That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

4.1.1 That the Committee receives the following updates from other committees.

1. Chair Reporting, Te Komiti Mātauranga
   Source: Te Komiti Mātauranga 2020-10-07, Item 1.2.3
   
   • Chair Report, Te Komiti Mātauranga (September 2020)
2. Chair Reporting, Te Poari Whai Kounga
   Source: Te Komiti Mātauranga, 2020-10-07, Item 4.2.6
   
   1. Chair Report, Te Poari Whai Kounga (September 2020) with:
      1. Copy of Memo – Change to Academic Risk Reporting 2020-09-07
3. Academic Calendar 2022
   Memo with Academic Calendar 2022 (draft)
4. Programme Evaluation & Planning (PEP): Process Interim Report 2020
   Memo with Report
5. Maximum and Minimum Credit Values – Memo
6. Centralised Oversight of Moderation Practices – Memo

4.1.2 That the Committee notes the 2020 Interim PEP, as reviewed by QAB and as presented below: 2020_PEPInterim_CEA_BAT-24092020_Rfinal

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Academic Approval Committee
2. Grade Management

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Degree Monitoring Tracker (Updated:  2020-10-06)
2. Consistency Reviews Tracker (Updated:  2020-10-12)
3. Programme Reviews Tracker (Updated:  2020-10-12)
4. Programme Closures Memo with Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management – Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated:  2020-10-21)
7. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – CEP ELEC PAQC – PowerBI Portal

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  07-12-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-10-23