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Community Studies PAQC – Agenda 23 November

Regular Meeting of Community Studies PAQC
Monday 23rd November, 2020 1.30 to 3.30 pm
Room:111-2037
Chair:  Wesley Verhoeff
Secretary: Valeria Castillo

Meeting resources

1. Whakatuwheratanga | Opening

1.1 Karakia

Manawa mai te mauri nuku
Manawa mai te mauri rangi
Ko te mauri kai au
he mauri tipua
Ka pakaru mai te pō
Tau mai te mauri
Haumi e, hui e, taiki e!
Embrace the power of the earth
Embrace the power of the sky
The power I have
Is mystical
And shatters all darkness
Cometh the light
Join it, gather it, it is done!

1.2 Mihi Whakatau | Welcome

  1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

  1. Helen Wrightson – Amanda Perry (proxy)

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

  1. PAQC Action items

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table

  1. PEP – SMART Goals Action plan
  2. PAQC Annual Work Plan-October

Note: The Committee work-plan is a combination of set elements from the Academic Quality Compliance Calendar and the Action Plans from PEP’s and Monitors/Consistency/Accreditation activities. The work-plan should be expressed as a series of actions to be monitored throughout the year.

PEP – Smart goal tracker was updated according to the latest PEP (Interim) version- only for PSPTS-NZDSR-BTECE. PC’s to update their trackers regularly.

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

  1. CSTU Risk Register Update- snapshot

Link to PowerBI Portal

1.8 Key Quality Dates

  1. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
  2. Degree Monitoring
    • Bach Applied Science/Human Biology –  16&17 September 2020 (completed)
    • Bach Health Social Development – 18 August 2020 (completed- report received)
    • Bach Sport – 17 November 2020 –postponed (to re-schedule)
    • Bach Teaching Early Childhood Ed – 21 September 2020 (completed- report received)
    • Master Osteopathy – 16&17 September 2020 (completed)
  3. Next External Evaluation/Professional Accreditation Visit
    • Osteopathy [TBA]
    • Early Childhood Teaching [TBA]
  4. Next Consistency Review (Consistency Review Schedule)
    • New Zealand Certificate in Sport and Recreation -19/02/2021- NZCSR Advice from Eric Stone
    • New Zealand Certificate in Sport Coaching- 21/05/2021
  5. Next Programme Review (Programme Review Schedule)
  6. Bachelor of Teaching ECE – Semester 1, 2022 (January2022)
  7. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: You must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. 

This means, all applications must:

    1. Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes);
    2. Include:
      • a change application form
      • an updated tracked changes programme document
      • a PID (Programme Information Details) spreadsheet
    3. Be supported by evidence of PAQC endorsement
    4. Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

  1. Any items raised in meeting
  2. Students outcomes (due to Covid). Link to tracker

 2.2 Committee Administration

That the Committee discusses and approves the proposed PAQC Student representatives (BTECE) for 2021:

  1. Link to proposal
  2. Link to updated membership 2020

2.3 Enrolments & Admissions

2.3.1 That the Committee approves the following Cross credit/ Assessment of Prior Learning for students noted in the following list:

  1. BHSD Student ID 1445487 – Link to APL Offer Letter
  2. BHSD Student ID 1462798- Link to APL Offer Letter
  3. BSPT Student ID 1502770- Link to APL Offer Letter

Notes: All students have achieved Pass grade.

2.3.2 That the Committee approves the following Modified Program Study for the following students:

  1. MOST Student ID1265282 Application for Extension of Enrolment- Link to application and supporting evidence

2.4 Degree Monitoring/Professional Accreditation/Consistency Review

2.4.1 That the Committee discuss and approve the Degree Monitoring proposed schedule for 2021 as requested by HOS

  1. Email from Steve Marshall, and Monitors Scheduling 2021
  2. Degree Monitoring Process v5.20202311

2.4.2 That the Committee accept the report and approves the response for:

  1. Bachelor of Health and Social Development BHSD
  2. Bachelor of Teaching Early Childhood Education BTECE

Link to Monitors’ Reports and Responses. Presented by APM and Programme Co-ordinators

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

  1. Update from TKK insights: Course reports available Friday 20 November.
  2. Dashboard will be updated on December
  3. How will outcomes be reported back to studnets?

3.2 Grades

That the Committee discuss the following Grade Process:

  1. Compliance with timeline- Link to GAC schedule 1204
  2. Grade Approval process – Link to GA Process guide and Link to GA Teacher’s preparation
  3. Information about ARC extensions and changes to courses due to Covid- Link to guidelines

3.3 Student Progress

That the Committee discuss progress of initiatives for improved outcomes for priority groups for the following:

  1. EPI/ Priority Groups at whole course level.  PowerBI Portal
  2. Students at Risk

3.4 Stakeholder Engagement

3.4.1 That the Committee receive and discuss outcomes/feedback from the Industry Advisory Committee

  1. NZDSR & BSPT IAC. Link to minutes. Presented by APM or delegate

3.4.2 That the Committee discuss and update the Programme Stakeholder Engagement Plan for 2020

  1. Schedule of dates and actions to be updated in the following link. IAC Actions update

3.5 Graduate Outcomes Project

That the Committee discuss the plans/proposals received

  1. Link to PPT description of Graduate Outcomes project and Form
  2. Link to Graduate outcomes plans folder

3.6 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

  1. Memo
  2. Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

  1. Grade Approvals Committee Semester 1, 2020 – Link to memos
  2. Course Evaluation and Planning (CEP) Reports- CEP snapshot (Sem 1 and 2)
  3. Affected Performance Considerations – APC Tracker update
  4. DEF and missing grades reporting- DEF update November 2020

Link to PowerBI Portal

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

  1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
  2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
  3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
  4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
  5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
  6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
  7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
  8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

  1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
  2. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
  3. Student Non-completions – Memo_Non-completions; Recommendations: Non-completions
  4. Student Course Completion Results for Semester 1 2020 – Memo
  5. Enrolment Issues – Maximum and Minimum Credit Values – Memo
  6. Centralised Oversight of Moderation Practices – Memo
  7. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

4.3 Strategic Reports

  1. Māori Success – Author:  Toni Rewiri
  2. Pacific Success – Author:  Falaniko Tominiko
  3. Under-25s Success – Author:  Andrea Thumath
  4. International Success  – Author:  Annette Pitovao

Source:  Te Komiti Mātauranga, 2020-11-04

4.4 Quality Management System (QMS) Reports

4.4.1 That the Committee receive and review the following quality oversight reporting

  1. Programme Developments – Tracker (Updated:  2020-09-30)
  2. Consistency Reviews – Tracker (Updated:  2020-11-18)
  3. Degree Monitoring – Tracker (Updated 2020-11-18), Rubric
  4. Programme Reviews – Tracker (Updated:  2020-11-18)
  5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
  6. Academic Risk Management (ARM) –Memo with:
  7. Programme Closures Memo with Tracker (Updated:  2020-11-18)
  8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

  • Next meeting:  TBA 2021
  • Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point.
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Ka wehe atu tātou
I raro i te rangimārie
Te harikoa
Me te manawanui
Haumi ē! Hui ē! Taiki ē!		We are departing
Peacefully
Joyfully
And resolute
We are united, progressing forward!

 

Version Tracking

First release:  2020-11-20