Regular Meeting of Building Construction PAQC
Tuesday 10 November 2020 9.30 am – 11.30 am
Zoom Meeting Building [], Room [] Chair:  Kathryn Davies
Secretary: Jean Simpson

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information Sheet
• BCON PAQC Document Folders

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 20200925 BCON PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Items raised by members in the meeting
2. Matters raised from Previous meeting table V1 14 10 2020

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Note: The Committee work-plan is a combination of set elements from the Academic Quality Compliance Calendar and the Action Plans from PEP’s and Monitors/Consistency/Accreditation activities. The work-plan should be expressed as a series of actions to be monitored throughout the year.

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Programme Risk Matrix Screenshot 27 10 2020

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   1. Memo regarding CEP’s in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   1. Next PEP report due end February 2021
3. Next Degree Monitoring – Degree Monitoring Schedule
   1. Bachelor of Construction (BCONS) – 3 August 2020 – complete
   2. Graduate Diploma in Construction Project Management (GDCPM) – 3 August 2020 – complete
4. Next External Evaluation/Professional Accreditation Visit [TBA]
5. Next Consistency Review – Consistency Review Schedule
   1. NZCCR [TBA]
   2. NZCCM [TBA]
   3. NZDAT [TBA]
   4. NZDC [TBA]
6. Next Programme Review for BCons & GDCPM Sem1, 2022 – Tracker (Updated:  2020-10-12)
7. Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions. Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

• • Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
  • Include:
    • a change application form
    • an updated tracked changes programme document
    • a PID (Programme Information Details) spreadsheet
  • Be supported by evidence of PAQC endorsement
  • Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [raised in meeting]

2.1  Moderation

2.1.1 That the Committee discusses and approves the update to the Moderation Plans for Semester 2, 2020 to ensure that all courses (or standards) are moderated externally at least once every three years

1. BCONS & GDCPM External Moderation Plan
2. NZDAT & NZDC External Moderation Plan

3. Mea Hei Kōrero | Items To Discuss

3.2 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

• Retention of Assessment Materials Nest Page

3.1 Assessment of Prior Learning

That the Committee discuss the approval process for Assessment of Prior Learning

3.2 Unitec Research Strategy 2020 – 2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

• Memo
• Unitec Research Strategy 2020 – 2024

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester 2A 2020 Grade Approvals
   • BCONS GDCPM & NZDAT NZDC GAC 1202 Memo to BCON PAQC 2020 11 04
2. PAQC Chair’s action for the following student to be awarded the “Restricted Pass” grade.

3. PAQC Chair’s action for revising BCons APL Paperwork – Student 1065727.
   • Assessment of Prior Learning Results v1 10 11 2020

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
2. Programme Evaluation & Planning (PEP): Process Interim Report 2020 – Memo with Report
3. Student Course Completion Results for Semester 1 2020 – Memo
4. Enrolment Issues – Maximum and Minimum Credit Values – Memo
5. Centralised Oversight of Moderation Practices – Memo
6. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

• Academic Committee Minutes, Site – Te Komiti Mātauranga | Academic Committee
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.3 Quality Management System (QMS) Reports

4.3.1 That the Committee receive and review the following quality oversight reporting

1. Programme Developments – Tracker (Updated:  2020-09-30)
2. Consistency Reviews – Tracker (Updated:  2020-10-12)
3. Degree Monitoring – Tracker (Updated:  2020-10-06)
4. Programme Reviews – Tracker (Updated:  2020-10-12)
5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
   1. Tracker – PAQC Escalations (Updated:  2020-10-21)
6. Academic Risk Management (ARM) –Memo with:
   1. Summary Report (October 2020)
   2. Actions Tracker (Updated: 2020-10-16)
   3. Live Link:  PowerBI Dashboard
7. Programme Closures Memo with Tracker (Updated:  2020-10-12)
8. Te Pūkenga Updates – None.
9. Course Evaluation and Planning (CEP) Reports (Report.pdf) – PowerBI Portal

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  11-December-2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided 
  • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point. 
  • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-11-10