Regular Meeting of BETMG, NZDE and NZDS PAQC
Date: Friday, 31 July 2020
Time: 10:30am – 12:00pm
Chair: Wayne Holmes
Secretary: Ana Palacio

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC – Information 2020
• Committee OneDrive Document Folder

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to  [Attendance Tracker]

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes 202000626 ENGG PAQC Minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. Items raised by members in the meeting

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. BETMG PEP Action Plan
2. NZDE PEP Action Plan
3. NZDS PEP Action Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. Programme Risk Data

Link to PowerBI Portal

1.8 Key Quality Dates

1. Course Evaluation and Planning Report (CEP)
   • Memo regarding CEP’s in Semester 2, 2020
   • Note: QAB have mandated that the On-line CEP is to be used by all courses in Semester 2, 2020
2. Programme Evaluation and Planning Report (PEP)
   • Memo regarding Interim PEP
3. Next Degree Monitoring (Degree Monitoring)
   • BETMG – (Being negotiated with Monitor who is off-shore. Should be early October)
4. Next External Evaluation/Professional Accreditation Visit
   • BETMG – TBA
5. Next Consistency Review (Consistency Review Schedule)
   • NZDE – TBA
   • NZDS – Last 2019. Next TBA
6. Next Programme Review (Programme Review Schedule)
   • BETMG – 2025
7. Programme Development and Improvement Dates for 2021

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [Any items raised in the meeting]

2.2 Moderation

That the Committee discusses and approves the update to the Moderation Plans 

1. ENGG Moderation Plan 2019-2021

2.3 Grades

That the Committee approve the resolution of deferred grades and any required change of grades from previous semesters

1. Change of Grades

2.4 Completions

That the Committee discusses and approves the following completions errors:

1. [Link to table]

2.5 Enrolments & Admissions

That the Committee approves the following Cross credit/ Assessment of Prior Learning for students noted in the following list:

1. 2020 Cross Credit Tracker
2. Discusses incorrect enrolments to the study plan for BETMG students

2.6 Program Developments and Improvements

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

That the Committee endorses the following Type 2 Change Applications (effective Semester 1, 2021), for submission to Academic Approvals Committee (AAC) for approval:

1. BEngTech alignment with NZDE – List of L5/L6 courses aligned between the BEngTech and NZDE

Notes: (Type 1 – if before 20 May or 10 Dec) 

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discuss the themes & action plans based on feedback received from student course evaluations

1. Student Course Survey

3.2 Grades

That the Committee discuss the following Grade issues:

1. 1194 and 1202 DEF and Missing Grades for Civil Engineering

3.3 Student Progress

That the Committee discuss course succession and retention rates and progress of initiatives for improved outcomes for priority groups

1. Success and Retention data: PowerBI Portal
2. EPI/ Priority Groups at whole course level: PowerBI Portal
3. Students at Risk
4. Programme Enrolments by Priority Group

3.4 Stakeholder Engagement

That the Committee receive and discuss the Programme Stakeholder Engagement Plan for 2020

1. To discuss in meeting

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

4.1.1 That the Committee receive the following updates from other committees

1. Communications from the Chair of Academic Board
   1. Source: Academic Board 2020-07-01, Item 1.2.3.2
   2. AB Chair’s Report (June 2020)
2. Communications from the Chair of Quality Alignment Board
   1. Source: Academic Board 2020-07-01, Item 4.2.6
   2. QAB Subcommittee Report (June 2020)

4.1.2 That the Committee receives the following updates from other committees.

1. Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
2. QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
3. Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

4.2.1 Semester 1, 2020 Final Grades Memo

• 1202 BETMG Final Grades Memo
• 1202 NZDE Final Grades Memo
• 1202 NZDS Final Grades Memo

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal
4. Unit and Achievement Standards (Review of Versions for next delivery cycle) –

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  11 September 2020
• Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

• Topic: PAQC Chairs report to QAB

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-07-23