Home Teaching and Research Te Korowai Kahurangi – Academic Quality Committees and Governance Programme Academic Quality Committee (PAQC) Architecture PAQC Architecture PAQC – Agenda 30 November

Architecture PAQC – Agenda 30 November

Regular Meeting of ARCH PAQC
10:30 am – 11:30 pm; Monday, 30th November 2020
Building 48 Room 1005
Chair:  Kerry Francis
Secretary: Julia Gu

Meeting resources

1. Whakatuwheratanga | Opening

1.1 Karakia

Manawa mai te mauri nuku
Manawa mai te mauri rangi
Ko te mauri kai au
he mauri tipua
Ka pakaru mai te pō
Tau mai te mauri
Haumi e, hui e, taiki e!
Embrace the power of the earth
Embrace the power of the sky
The power I have
Is mystical
And shatters all darkness
Cometh the light
Join it, gather it, it is done!

1.2 Mihi Whakatau | Welcome

  1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

  1. [name]
  2. [name]

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

  1. Action Items from Previous Meetings

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

  1. SMART Goals from Interim PEP

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

  1. ARCH Risk Register Updates.pdf

Link to PowerBI Portal

  1. Memo – change to Risk Reporting
  2. APM to PAQC Risk action report SAMPLE
  3. Summary Report (November 2020)
  4. Actions Tracker (Updated: 2020-11-18)

1.8 Key Quality Dates

  1. Course Evaluation and Planning Report (CEP)
    1. Memo regarding CEP’s in Semester 2, 2020
  2. Programme Evaluation and Planning Report (PEP)
    1. Memo regarding Interim PEP
  3. Degree Monitoring
    1. BAS: 1st and 2nd Dec 2020
    2. MARCP: 1st and 2nd Dec 2020
    3. Tracker (Updated 2020-11-18), Rubric
  4. External Evaluation/Professional Accreditation
    1. Professional accreditation visits for architecture extended by one year with visit now to occur in 2021
  5. Next Programme Review – To be aligned with accreditation review that was postponed to 2021.
    1. BAS – dates TBA, 2021
    2. MARCP – dates TBA, 2021
    3. Tracker (Updated:  2020-11-18)
  6. 2021 Programme Development and Improvement

The following updates 2021 approval deadlines for Programme Development and Improvement submissions.  Strict adherence to submission dates is required to meet NZQA deadlines. The link is: 2021 Programme Development Approval dates

NB: We must ensure that the processes leading up to the submission date are completed prior to the Academic Approvals Committee deadline. This means, all applications must:

    1. Be pre-approved by the Portfolio Leadership Group (PLG) (not required for Type 1 changes); and
    2. Include:
      1. a change application form
      2. an updated tracked changes programme document
      3. a PID (Programme Information Details) spreadsheet
    1. Be supported by evidence of PAQC endorsement
    2. Be submitted to aac@unitec.ac.nz

2. Mea Hei Whakaae | Items To Approve

2.1 Student Issues

That the Committee consider and approve a resolution for the following escalated student issues:

  1. Student Warning Letters

2.2 Moderation

That the Committee review and approve any updates to the Moderation Plans

  1. ARCH Moderation Planner and Tracker
  2. Centralised Oversight of Moderation Practices – Memo
  3. [Moderation Nest Page]

2.3 PAQC Membership & Meeting Dates for 2021

That the Committee review and approve PAQC Membership for 2021

  1. 2021 Architecture Membership Info Sheet
  2. Academic Calendar 2021 – Architecture

3. Mea Hei Kōrero | Items To Discuss

3.1 Graduate Outcomes Project

The committee review and discuss the Programme Graduate Outcomes Data Gathering Plan.

  1. BAS & MARCP Graduate Outcomes Data Gathering Plan

3.2 Retention of Assessment Materials

That the Committee discuss and confirm the arrangements to meet the requirement for the retention of assessment materials for all programmes

1.3 Unitec Research Strategy 2020 -2024

That the Committee receives and takes some time to discuss and understand the Unitec Research Strategy 2020 – 2024.

4. Ngā Tukunga | Items To Receive

4.1 Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

  1. APC Tracker
  2. DEF & Missing Grades Tracker

4.2 Governance Committee Reporting

4.2.1 That the Committee receive the Chair reports of Unitec Academic Committees

  1. Te Komiti Mātauranga | Unitec Academic Committee – Report: UAC
  2. Te Komiti Rangahau o Unitec | Unitec Research Committee – Report:  URC
  3. Te Komiti Tikanga Matatika | Unitec Research Ethics Committee – Report:  UREC
  4. Te Komiti Whakahaere a ngā Pia | Postgraduate Research and Scholarships Committee – Report:  PGRSC
  5. Te Komiti Whakamana Hotaka Hou | Academic Approvals Committee – Report:  AAC
  6. Ako Ahimura | Learning and Teaching Committee – Report:  AA-LTC
  7. Te Poari Whai Kounga | Quality Alignment Board – Report:  QAB
  8. Academic Recovery Committee – Report:  ARC– No report for September

4.2.2 That the Committee receives the following updates from other committees

  1. Academic Calendar 2022 – Memo with Academic Calendar 2022 (draft)
  2. Programme Evaluation & Planning (PEP): Memo_PEP Process EoY 2020
  3. Student Non-completions – Memo_Non-completions; Recommendations: Non-completions
  4. Student Course Completion Results for Semester 1 2020 – Memo
  5. Enrolment Issues – Maximum and Minimum Credit Values – Memo
  6. Centralised Oversight of Moderation Practices – Memo
  7. Annual Statutory Declaration to NZQA – Memo

4.2.3 That the Committee note the minutes of other Academic committees

4.3 Strategic Reports

  1. Māori Success – Author:  Toni Rewiri
  2. Pacific Success – Author:  Falaniko Tominiko
  3. Under-25s Success – Author:  Andrea Thumath
  4. International Success  – Author:  Annette Pitovao

Source:  Te Komiti Mātauranga, 2020-11-04

4.4 Quality Management System (QMS) Reports

4.4.1 That the Committee receive and review the following quality oversight reporting

  1. Programme Developments – Tracker (Updated:  2020-09-30)
  2. Consistency Reviews – Tracker (Updated:  2020-11-18)
  3. Degree Monitoring – Tracker (Updated 2020-11-18), Rubric
  4. Programme Reviews – Tracker (Updated:  2020-11-18)
  5. Te Komiti o ngā Hotaka | Programme Academic Quality Committees (PAQCs). Memo to QAB
    1. Tracker – PAQC Escalations (Updated:  2020-10-21)
  6. Academic Risk Management (ARM) –Memo with:
    1. Summary Report (November 2020)
    2. Actions Tracker (Updated: 2020-11-18)
    3. Live Link:  PowerBI Dashboard
  7. Programme Closures Memo with Tracker (Updated:  2020-11-18)
  8. Te Pūkenga Updates – None.

5. Kupu Whakamutunga | Closing

5.1 Important Dates

  • Next meeting:  TBA
  • Agenda item submission due two weeks prior to meeting

5.2 Committee Self-Assessment

  • Topic: There has been a request to provide PAQCs with questions to support their self-assessment. The following are provided
    • To what extent is the PAQC assured that the programmes for which it is accountable continue to be effectively managed?  – Consider the 14 risk areas as a starting point.
    • Has the PAQC struck the correct balance between planning for the future and reporting on the past?

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Ka wehe atu tātou
I raro i te rangimārie
Te harikoa
Me te manawanui
Haumi ē! Hui ē! Taiki ē!		We are departing
Peacefully
Joyfully
And resolute
We are united, progressing forward!

 

Version Tracking

First release:  2020-11-25