Regular Meeting of Performing and Screen Arts PAQC
[9.00-10.45 am; Monday, 15 June 2020] Building [180], Room [3022] Chair: Daniel Wagner
Secretary: Manjula Kambalapuram / Riza Aguilar (support)

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information Sheet
• Committee OneDrive Link

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the Committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Link to Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the Committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• Links to previous minutes – 20200511 PASA PAQC Minutes Draft V1.pdf
• Links to embedded documents in the above minutes

1.5 Mahia Atu | Matters Arising

That the Committee discuss any Matters Arising from the previous minutes.

1. [Discussed in meeting]
2. Action items from previous meetings.pdf

1.6 Mahi Tātai | Work-plan

That the Committee discusses and approves the updates to the Committee Work-plan Actions table.

1. Action Items from PEPs [PEP Action plans.pdf]
2. Action Items from Monitors’ reports [Degree monitoring action plans.pdf]
3. Report received from Discipline Leader for Monitoring action plan [Report from DL for Monitor action plan.pdf]

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the Committee receive the update from APM(s) to the risk register.

1. [Snapshot of Risk Register.pdf]

Link to PowerBI Portal

1.8 Key Quality Dates

1. Programme Evaluation and Planning Report (PEP) Dates for Interim PEP 2020
2. Next Degree Monitoring for [BPSA & GDCP, to be rescheduled, see motion below] – Degree Monitoring Schedule
3. Next Programme Review for [BPSA & GDCP, Sem 1, 2020] – Programme Review Schedule
4. Programme Development and Improvement Dates for 2020

2. Mea Hei Whakaae | Items To Approve

2.1 Committee Management

That the Committee approves the inclusion of Tilly Molloy as student representative for the committee

• Student Rep on PAQC.pdf

2.2 Student Issues

That the Committee consider and approves a resolution for the following escalated student issues:

1. [items to be tabled]

2.3 Moderation

2.3.1 That the Committee discusses and approves the Moderation Plans for 2019-2021 for the following programmes (Deferred from last meeting):

1. BPSA (& GDCP) Programme [BPSA Moderation Planner&Tracker_2019-2021.pdf]

2.3.2 That the Committee approves an audit of progress of Moderation of courses for Semester 1 2020 to be reported to QAB in the next Chairs Report

QAB has asked for an update of progress against the Moderation plan. This will involve checking that CEPs are underway and have included confirmation that internal pre-moderation has been completed. Also the Committee is asked to confirm that all scheduled Post Moderation (Internal and External) is on track.

3. Mea Hei Kōrero | Items To Discuss

3.1 Student Evaluation of Courses

That the Committee discuss the process it will use to review the the themes & action plans based on feedback received from student course evaluations

• Institutional Student Evaluations will be ready for review for the next Committee meeting. The PAQC needs to decide what material it wants to see to allow it to complete an evaluation and review of the outcomes.

3.2 Student Progress

That the Committee discuss any potential affect on course succession and retention rates due to Covid 19.

1. Success and Retention data: PowerBI Portal
2. EPI/ Priority Groups at whole course level: PowerBI Portal
3. Students at Risk [link to data]

3.3 Degree Monitoring/Professional Accreditation/Consistency Review

That the Committee discuss the revised date for Degree Monitoring for 2020 for the BPSA and GDCP:

1. BPSA and GDCP.

3.4 Program Developments and Improvements

That the Committee discuss updates on BPSA change submissions

• Type 2 changes for Sem 1, 2021?. Presented by APM

Notes: (Type 2 – Any if before 20 March for Sem2. For Sem1, L 7-10 if before 20 June or L1-6 if before 20 July) 

Notes: (Type 1 – if before 20 May or 10 Dec) 

3.5 Stakeholder Engagement

3.5.1 That the Committee discuss the Programme Stakeholder Engagement Plan for 2020 and discuss any outcomes

3.5.2 That the Committee receive and discuss outcomes/feedback from the Industry Advisory Committee

1. [link to memo] and [link to associated documents]. Presented by [HoS or delegate].

3.6 Temporary changes to NCEA and UE due to Covid-19

Please see below NZQA notification of changes to NCEA for this year in light of the impact from Covid.
https://www.nzqa.govt.nz/about-us/news/ncea-and-university-entrance-changes-for-2020/

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

Updates from QAB 02/06/2020 – Simon Tries (Chair QAB). [Supporting documents]

That the Committee receives the following updates from other committees.

1. Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
2. QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
3. Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Delegated Authority & Subcommittee Reports

That the Committee receive the notification of the following delegated activities

1. Grade Approvals Committee Semester X Grade Approvals
2. [Committee/Group Name – Minutes/Notes]
3. Completions [Link to documents]

4.3. Oversight Reporting

That the Committee receive and review the following quality oversight reporting

1. Course Evaluation and Planning (CEP) Reports (Progress of engagement) – PowerBI Portal
2. Affected Performance Considerations (Volume by course, Themes, No. approval/declines) – PowerBI Portal
3. Resubmissions/Reassessment (Volume by course, Themes, No. approval/declines) – PowerBI Portal
4. Unit and Achievement Standards (Review of Versions for next delivery cycle) – [link to report]

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  27 July 2020
• Submissions of agenda items due 2 weeks prior

5.2 Committee Self-Assessment

• Topic: PAQC Chairs memo to QAB March-April (PASA).pdf

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-MM-DD