Regular Meeting of Engineering & Surveying PAQC
Friday, 15 May 2020. 10:30-11:30am
Building [], Room [], via Zoom https://zoom.us/j/98735057288?pwd=Z0JCOG5sTFVVbWduOTVMTXlLUy9tQT09
Password is in the email invite

Chair:  Wayne Holmes
Secretary: Ana Palacio

Meeting resources

• Programme Academic Quality Committee Terms of Reference
• Kaupapa | Standing Orders
• Tikanga | Processes & Guidelines
• PAQC Information Sheet 2020
• OneDrive online resources

1. Whakatuwheratanga | Opening

1.1 Karakia

1.2 Mihi Whakatau | Welcome

1. Welcome from the Chair

1.3 Ngā Whakapāha | Apologies

That the committee accepts apologies from the following members and acknowledges their nominated proxy in attendance.

1. [name]
2. [name]

Attendance Tracker

1.4 Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

That the committee approve the minutes of the previous meeting(s) as being a true and accurate record.

• 202004010 ENGG ePAQC Minutes

1.5 Mahia Atu | Matters Arising

That the committee discuss any Matters Arising.

1.6 Ngā Tautapu Arotake | Actions for Review

That the committee review and approve any updates to the PAQC Actions table.

1. 1.6.1 BETMG Action Plan
2. 1.6.2 NZDE Action Plan
3. 1.6.3 NZDS Action Plan

1.7 Te Whakahaere Mōrearea  | Managing Risk

That the committee receive the APM update on the risk register and discuss/approve and required actions. 

1. Snapshot of programme risk matrix
2. The snapshot above is from the Academic Risk Dashboard
   Data as of 5/4/20, 9:32 AM
   Filtered by Programme Key Risk Area (is not 123), School (is Building Construction), PAQC (is Engineering & Surveying)
3. Open in Power BI

2. Mea Hei Whakaae | Items To Approve

2.1 Delegated Authority

2.1.1 That the committee discusses and approves delegated authority for the following processes

• Delegated Authority for PAQCs NEST Page

2.1.2 That the committee discusses and approves the Grade Approval Committee.

• PAQC Grade Approvals Sub-committees (GAC) NEST page

Through the terms of reference, it is suggested that the committee comprises of:

• The Academic Programme Manager
• PAQC Chair and/or PAQC Deputy Chair (or their delegate)
• Academic staff responsible for grade input for courses allocated to the sub-committee (voting members as determined by the need of each sub-committee)
• Administrator, Academic Quality for the Programmes (non-voting member)

2.1.3 That the committee discusses and approves the establishment of the following group:

• PAQC Programme Development Group (PDG)

2.2 Moderation

That the committee approves the Moderation Plan for Engineering and Surveying

1. Moderation Plan 2020

3. Mea Hei Kōrero | Items To Discuss

3.1 PAQC Membership – Student and External Staff Representative

That the committee discuss potential Student membership and External Staff Representative.

1. Student Rep Confidentiality Agreement.

3.2 Degree Monitoring

That the committee discuss alternative dates/arrangements for the Monitors visit for the BEngTech for 2020

1. The Management Committee of the BEngTech is seeking feedback on arrangements for the Monitors visit for 202. It is unlikely at this point that Chris will be able to travel into New Zealand for a physical visit. Options include a series of Zoom meetings. There is also an opportunity for consolidating/sharing some elements of the Monitor activity among all Institutes with, for example, a joint Industry session for Chris. There is interest from the Management Group to consider ways of demonstrating a unified approach to Governance of the Programme (Incl. Monitoring) for the NZIST.

3.3. Grades

That the committee discuss and resolve (where possible) deferred and missing grades from 2018-2019

1. 3.3 Deferred and Missing Grades 2018 & 2019.

3.3. BEngTech Group Contacts

That the committee discuss the contact person from the BEngTech Group

4. Ngā Tukunga | Items To Receive

4.1. Governance Committee Reporting

That the committee receives the following updates from other committees.

• Academic Board Minutes, Site – Te Poari Mātauranga | Academic Board (AB)
• QAB Minutes, Site – Te Poari Whai Kounga | Quality Alignment Board (QAB)
• Ako Ahimura Minutes, Site – Ako Ahimura | Learning & Teaching (AALTC)

4.2. Komiti āpiti Rīpoata | Committee Reports

That the PAQC receive the minutes of the Civil Engineering Industry Advisory Meeting

• Civil IAC meeting 11th March

4.3. Oversight Reporting

1. Affected Performance Considerations – [Link to PowerBi]
2. Degree Monitoring Schedule
3. Consistency Review Schedule
4. Programme Review Schedule

4.4. Notification of proposed NZDE/BEngTech Course Alignment Project

That the committee note the email to NZBED to kick start the alignment process with NZDE

E-mail from Rachel McKeag to NZBED

5. Kupu Whakamutunga | Closing

5.1 Important Dates

• Next meeting:  21-26 June 2020

5.2 Committee Self-Assessment

• TBA-PAQC Self-Assessment for 2020

5.3 Ētahi Kaupapa Anō | Any Other Business (AOB)

5.4 Karakia

Version Tracking

First release:  2020-05-14