Home Our Unitec Academic Governance Committees AC – Te Komiti Mātauranga | Academic Committee Agenda 2019-12-11

Agenda 2019-12-11

TE POARI MĀTAURANGA

Regular Meeting of Academic Board
0900h – 1200h, Wednesday, 2019-12-11
Building 180, Room 2043
Chair:  Simon Nash

1. Whakatuwheratanga | Opening

1.1. Karakia Timatanga | Opening Prayer

Manawa mai te mauri nuku
Manawa mai te mauri rangi
Ko te mauri kai au
he mauri tipua
Ka pakaru mai te pō
Tau mai te mauri
Haumi e, hui e, taiki e!
Embrace the power of the earth
Embrace the power of the sky
The power I have
Is mystical
And shatters all darkness
Cometh the light
Join it, gather it, it is done!

1.2. Mihi Whakatau | Welcome Speech

  1. Committee self-assessment
    • Today:  Summative Self-Assessment for 2019
    • Next:  TBC
  2. Important dates
    • Next due:  2020-01-22
    • Next meeting:  2020-02-05 (First meeting for 2020)
  3. Calendar for 2020

1.3. Ngā Whakapāha | Apologies

  1. Katie Bruffy – Proxy nominated as Nick Sheppard
  2. Annette Pitovao – Proxy nominated as Anna Wheeler
  3. Chris King – (2019-12-09, 1240h:  Proxy being sought)

1.4. Mahia Atu | Matters Arising

(None)

1.5. Pitopito Kōrero o ngā Hui | Minutes of the Previous Meeting/s

  1. Regular Meetings
    1. 20191113 AB Minutes (draft)
  2. Te Komiti Matua of te Poari Mātauranga (Standing Committee)
    1. 20191114 ABSC Minutes
    2. 20191120 ABSC Minutes
    3. * 20191205 ABSC Minutes (2019-12-06, 0955h:  Post-release addition)

1.6. Ngā Tautapu Arotake | Actions for Review

1.7 Work Plan

1.8. Academic Quality Action Plan (AQAP) Updates

Simon Nash

  1. Memo from Director Ako to Academic Board, ELT and the Commissioner
  2. AQAP Progress Overview
  3. Full AQAP Project Plan
  4. AQAP Desk Review (Judith Brown, 2019-11-04) Version 2 – Minor numeric correction

2. Mea Hei Whakaae | Items To Approve

  1. Changes – Conduct of Research Policy
    Marcus Williams
    Memo with Policy
  2. Further Work on the Admission, Enrolment & Fees (AEF) Policy
    Chantelle Daniels
    Memo with:

    1. Rationale on Points of Concern
    2. Admission & Enrolment Procedures – APPROVED
  3. Quality Assured Research Outputs (QARO) Targets
    Marcus Williams
    Memo
  4. Review – AC2.6 Student Appeals Procedure
    Sue Crossan / Sinead Hart
    Memo with:

    1. Review Rationale
    2. Procedure – Academic Complaint
    3. Flowchart – Academic Complaints Process
    4. Decision Tree – Academic Complaint
    5. Steps for Investigation – Academic Complaint
    6. Template – Academic Complaint Investigation Outcome
    7. Student-facing Information – Academic Complaint
    8. Form – Academic Complaint
    9. Procedure – Student Appeals
    10. Flowchart – Student Appeals Process
    11. Form – Notice of Appeal
    12. Student-facing Information – Academic Appeals
    13. Unitec Web Page Information
  5. Amendments – Student Complaints Resolution Procedure
    Related:  Review – AC2.6 Student Appeals Procedure
    Anna Wheeler (Proxy for Annette Pitovao)
    Memo
  6. Changes – Student Inbound, Outbound & Exchange Procedure
    Daniel Achonwa
    Memo with Procedure
  7. Review – Industry Advisory Committee Guidelines
    Background:  This item was originally sent to QAB 2019-11-28, but the meeting was cancelled, so it has been escalated here for approval before the end of 2019.
    Simon Tries (on behalf of Heather Stonyer)
    Memo with Guidelines
  8. List of Programmes for Formal Closure
    Related:  Item 4.3.1.3. Expiring and Discontinued Programmes
    Simon Tries
    Memo
  9. * Reinstatement of Academic Integrity Policy
    (2019-12-06, 0935h:  Late addition)
    Simon Tries
    Memo
  10. * Online Examinations
    (2019-12-11, 0820h:  Late addition)
    Simon Nash – Chair, Ako Ahimura
    Memo with AA-LTC Memo
  11. * Waitākere Strategy
    (2019-12-11, 0855h:  Late addition of Memo and re-positioning)
    Merran Davis
    Memo with:

    1. One-Pager
    2. Strategy 2019 ~ 2022
    3. Consultation PPT

3. Mea Hei Kōrero | Items To Discuss

(None)

4. Ngā Tukunga | Items To Receive

4.1. Rīpoata a te Kaiwhakahaere o ngā Rōpū Whakaarotau | Priority Group Reports

  1. Māori
    Toni Rewiri
    Report
  2. Pacific
    Falaniko Tominiko
    Report
  3. International
  4. Tracy Chapman
    Report
  5. Under-25s
    Andrea Thumath
    Report

4.2. Subcommittee Reports

  1. Te Komiti Rangahau o Unitec
    Unitec Research Committee – Marcus Williams
    URC Report
  2. Te Komiti Tikanga Matatika
    Unitec Research Ethics Committee – Marcus Williams
    UREC Report
  3. Te Komiti Whakahaere a ngā Pia
    Postgraduate Research and Scholarships Committee – Marcus Williams
    PGRSC Report
  4. Te Komiti Whakamana Hotaka Hou
    Academic Approvals Committee – Simon Tries
    AAC Report
  5. Ako Ahimura
    Ako Ahimura | Learning and Teaching Committee – Simon Nash
    AA-LTC Report

    1. Teacher Capability Development
      Manager, Te Puna Ako – Maura Kempin
      Teacher Capability Development Report
  6. Te Poari Whai Kounga
    Quality Alignment Board – Simon Tries
    QAB Report

4.3. Quality Management System Reports

  • QMS Stocktake Update
    Simon Tries
    Memo
  1. Programme Management
    Simon Tries

    1. Programme Development
      Report with RAG Table
    2. Programme Reviews (5-year Reviews)
      Report with RAG Table
    3. Expiring and Discontinued Programmes
      Related:  Item 2.8. List of Programmes for Formal Closure
      RAG Tables of Expiring Programmes and Discontinued Programmes
  2. Degree Monitoring
    Simon Tries
    Report with RAG Table
  3. Student Success
    Annette Pitovao & Helen Vea
    Verbal update
  4. Industry Engagement
    Related:  Item 2.7. Industry Advisory Committee Guidelines
    Heather Stonyer (Apologies)
    *
  5. Self-Assessment
    (Item yet to be defined)
    *
  6. Academic Risk Register
    Simon Tries
    Sharepoint – Academic Risk Register
  7. NZQA and ITP Sector
    (Item yet to be defined)
    *
  8. Reform of Vocational Education (RoVE) and Unitec Workstreams
    Trude Cameron
    Verbal update

4.4. Ngā Rīpoata | Other Reports

  1. Terms of Reference & Membership 2020 – Postgraduate Research & Scholarships Committee
    Marcus Williams
    Memo
  2. Terms of Reference & Membership 2020 – Unitec Research Committee
    Marcus Williams
    Memo

5. Kupu Whakamutunga | Closing

  1. Ētahi Kaupapa Anō | Any Other Business (AOB)
    *
    *
  2. Committee Self-Assessment
    Topic: Summative Self-Assessment for 2019
    Refer to Sections 1 ~ 3 of the Terms of Reference for Academic Board
  3. Karakia Whakamutunga | Closing Prayer
    Ka wehe atu tātou
    I raro i te rangimārie
    Te harikoa
    Me te manawanui
    Haumi ē! Hui ē! Taiki ē!    		We are departing
    Peacefully
    Joyfully
    And resolute
    We are united, progressing forward!

 

First release:  Thursday, 2019-12-06, 0920h
Post-release updates:
2019-12-06, 0955h  //  Item 1.5.2.3. and Item 2.9.  //  dweinholz
2019-12-04, 1240h  //  Apologies – Chris King  //  dweinholz
2019-12-10  //  Correction of Memo hyperlinks for Item 2.2. and 2.4.  //  dweinholz
2019-12-11  //  Add in Item 2.10; Reposition 1.5.2.3. to 2.11. and add in Memo  //  dweinholz