Programme Information and Key Documents

There is a new way to access key programme information and current approved programme documents that is fast and easy and is available for all staff to use both on and off campus via their web-browser.

The Programme Register key programme information is now available directly via a new Programme Information Dashboard in PowerBI. The new dashboard provides pages that include key information about each programme and key programme staff as well as links to current programme documents in the new SharePoint based Programme Register Library. This is the recommended way to access your key information and documents. See the following for further details:

PowerBI Programme Information Dashboard

Programme Documents that were located in the H:Drive E-Academic Library have been relocated to the new SharePoint based Programme Register Library which provides enhanced access for all Unitec staff.

The new Programme Register Library becomes the main repository for all important programme documents that enables us to meet the requirement that we always deliver programmes in accordance with the latest approved version of the offering, as well as our obligations under the Public Records Act (PRA) 2005 which requires us to keep and maintain full, accurate and accessible records.

See the following for further details:

Programme Register Library direct via link

Using the Programme Register Library

Programme Folders

Ensure that you create links for your favourite access method in your preferred browser so that you can retain easy access.

PowerBI Programme Information Dashboard (Recommended)

The new PowerBI Programme Information Dashboard has been designed with a simple user interface to provide powerful search and sort functions to help you find the information you need including direct one-click links to your documents in the programme register library. There are currently two pages, one providing key programme information, and one providing key programme staff information.

To access the Programme Information Dashboard open the PowerBI app on your SharePoint home page (you may be prompted to log-in to gain access) and navigate to the following:

Institutional Reports > Programme Information Dashboard

Or use the following link:

PowerBI > Programme Information Dashboard

Once you have located the dashboard save the page link to your browser favourites.

Using the PowerBI Programme Information Dashboard

Easily find the programme information and links that you want by selecting combinations of choices from the filters at the top of the page:

The dashboard presents key data about each programme and an active link to your Programme Documents now stored in the Programme Register Library.

The Programme Information page includes programme code, name, level and credits; NZQA qualification and programme numbers; First approval date; Unitec programme and delivery status; Programme owner; and main Delivery sites.

The Key Programme Staff page includes the leadership, governance and administrative support staff information for each programme.

Access the Programme Register Library directly

You may prefer to access the Programme Register Library directly which can be done in a number of ways. Whichever way you choose, ensure that you save the link to your browser favourites for future easy access.

1. Programme Register Library SharePoint Home Page

The second direct way to access the library is to go to the home page of the Programme Register Library using the following link:

https://unitecnz.sharepoint.com/sites/ProgrammeLibrary

Once you arrive at the site you can expand the document library to fill the entire page by clicking on ‘See all’ in the top right-hand corner of the library window. You can follow the site by clicking the ☆ in the top right-hand corner of the screen to add this site to the featured links in your SharePoint Home Page for easy future access.

2. Programme Register Documents Library

The third direct way to access the Programme Register Library is to use the following link:

https://unitecnz.sharepoint.com/sites/ProgrammeLibrary/RegisterDocuments

Save the page links in browser favourites for easy future access.

3. H:Drive Hyperlink

The first direct way is to access the library via a hyperlink that has been placed in the H:Drive folder where the E-Academic Library used to be located. Simply click the link and it will take you to the SharePoint library.

Staffshare (H:Drive) >> 2. Academic Development >> 3.0 E-Academic Library

The Programme Register Library

The library defaults to display all programmes and is sorted first by Unitec Status (Active, Inactive or Pending) and then in alphabetical order by the name of the programme.

Tips for navigating the main document library:

• We recommend scrolling down to find the programme folder that you require.
• The search function in this library will return any result that uses the search criteria and may not give you the results that you are looking for.
• You are able to filter the library using any of the columns in the library to speed up your search however some filters will return a blank result. If this happens, simply remove the filter and your data should appear.

The Programme Folders

Individual programme folders in the Programme Register Library include:

• Final approved current versions of all Programme Documents (including programme regulations) and the associated approval documents and DATA sheet.
• A Quality Documents sub-folder which includes final approved Programme Evaluation, Monitoring and Review documents.
• Programme Archive sub-folders which include previous versions of programme documents (including working change documents), contractual arrangements, and other relevant documents.

The current approved version of the Programme document in the Programme Register Library is considered to be the ‘controlled’ definitive version and therefore the ‘one version of the truth’. The SharePoint library allows users to read these documents on the site and download them if required.

Documents that are downloaded are for reference only. Downloaded documents that are modified are regarded as ‘uncontrolled’ documents and are not valid for use other than as working documents for development purposes.