Short Course Application
A short course offers learning that is outside of the conventional full programme of study linked to qualifications listed on the New Zealand Qualifications Framework (NZQF). Short courses are approved by Unitec. Short courses can can provide an avenue to a greater level of flexibility and faster time to market. They have multiple purposes including: Recreational personal interest Industry-Responsive Professional Development. A short course: contains less than 150 hours full-time equivalent learning is not formally assessed, but can acknowledge completion by a letter of confirmation of attendance does not lead to any award (including unit standards) does not contribute credits to further study Short courses are self-funded only and do not attract any funding from the Tertiary Education Commission (TEC). If you want your course to be TEC funded, you should be requesting a Training Scheme Process guide for approval of a new short course: Identify the need and gather evidence and support Consult with TPA, TKK, Marketing and OPs Get business case approval to develop Complete an application form and course descriptor Final consult with TPA and TKK to ensure you have everything you need Submit for approval: PAQC. Submit for approval: AAC This form can be used for the establishment of multiple short courses. Generic information for all courses can be noted in the application form, with attached course descriptors detailing each individual course. Please check with Te Korowai Kahurangi if you are unsure of the scale or type of change that you wish to make.

INFORMATION REQUIRED FOR APPLICATION TO UNITEC COMMITTEES
TO:	[Committee name] Programme Academic Quality Committee (for endorsement) Academic Approvals Committee (for approval)
FROM:	[Name/Title]	DATE:	[Date]
SUBJECT:	Establishment of Short Course <Proposed Number/Name] (Level #, ## credits or ## hours)
RECOMMENDATION (FOR PAQC):	That the Programme Academic Quality Committee endorses the establishment of the short course detailed in the following application effective from Semester [#, YYYY] and recommends them to the Academic Approvals Committee for approval.
RECOMMENDATION (FOR AAC):	That the Academic Approvals Committee approves the establishment of the short course detailed in the following application effective from Semester [#, YYYY].
INTRODUCTION TO THIS PROPOSAL:	Provide a brief description of the purpose of the short course in relation to the needs of intended participants, industry, community, and employers. Note: The above changes are incorporated in the amended programme documentation (attached to this application) and the Programme Set-up Register.

The information contained in this application form will become the approved definitive document for the short course upon approval. It will inform the set-up of the course in Unitec systems and will be published in the Academic e-Library.

ATTACHED DOCUMENTS SUPPORTING THIS APPLICATION
☐	Course Descriptor (Required) You must provide a course descriptor for each course in this application.
☐	Business Case Approval (Required) Demonstrates internal formal leadership approval.
☐	Supporting Evidence (list names of documents) Please also attach any other materials that may be relevant to this application (publicity material, letters of support, etc.).

OFFICE – TKK ONLY
Save and label this application form with the course code and name. Ensure all above requirements are completed before submission and attach all above mentioned documents. Requirements Yes No Comments: Information for Students section completed ☐ ☐ Academic Quality Plan section completed ☐ ☐ Information for Academic Committee Consideration completed ☐ ☐ Course Descriptor attached ☐ ☐ Final sign-off prior to submission to PAQC ☐ ☐ Business Case approved ☐ ☐ All relevant supporting documents attached ☐ ☐ Evaluation Yes No Comments: Course Descriptor sufficient ☐ ☐ Information for Students sufficient ☐ ☐ Academic Quality Plan sufficient ☐ ☐ Information for Academic Committee Consideration sufficient ☐ ☐ Submit completed application to PAQC for endorsement. Following endorsement by PAQC, submit to AAC with extract of PAQC minutes. AAC@unitec.ac.nz

[Short Course Title] [Level and hours]

Contents

1	SHORT COURSE FACTUAL SUMMARY	3

1.1	SHORT COURSE DETAILS	3

1.2	OUTCOME STATEMENTS	3

1.3	SHORT COURSE SPECIFICATIONS	4

2	Information for Students	5

3	Academic Quality Management	5

4	Short Course Regulations	6

5	Appendices	7

APPENDIX 1: COURSE DESCRIPTOR BASIC TEMPLATE	8

APPENDIX 2 – BUSINESS CASE	10

SHORT COURSE FACTUAL SUMMARY

SHORT COURSE DETAILS

COURSE CATALOGUE CODE, NUMBER AND NAME.	[ABCD S### Interesting Things] Academic Quality Administration will assign a course catalogue code for each course.
LEVEL:	NQF level. Generally determined by the level of 60% of the learning outcomes (see Section 6 of the NZQF)
HOURS:	Total hours that the learning will take place (Incl. any self-directed learning requirements)
NZSCED SUBJECT CLASSIFICATION:	The assigned six-digit code from the New Zealand Standard of Classification of Education (NZSCED) system
PROPOSED START DATE:	dd/mm/yyyy

OUTCOME STATEMENTS

OUTCOME STATEMENT:	Copied from Course Descriptor
LEARNING OUTCOMES:	Copied from Course Descriptor
ASSESSMENT METHODS:	Copied from Course Descriptor
DELIVERY MODE AND METHODS:	☐ Face to Face ☐ Blended ☐ On-line only ☐ Work Based Learning
Teaching and Learning Approaches: A brief description of the teaching and learning approaches will demonstrate that the delivery methods are adequate and appropriate, given the stated learning outcomes for the course. A description of how the education organisation intends to meet any practical and workplace requirements. Identify and provide a rationale for the proposed teaching and learning model.
Mātauranga Māori: Following engagement with the Kaihautu describe how matāuranga Māori is acknowledged and embedded within the course design and objectives.

SHORT COURSE SPECIFICATIONS

SCHOOL(S):	School(s) with quality responsibility for courses in the scheme/credential
DELIVERY SITES:	Identify the delivery sites at which the courses for the scheme/credential are to be taught. Examples of approved delivery sites are Mt. Albert and Waitakere. If courses in the scheme/credential are to be delivered with an ITO or Consortium, please state the full address of relevant delivery sites. Contact TKK to find out if approval for a site is already held, and for guidance on new site approval / accreditation
ENTRY REQUIREMENTS:	Entry Requirements: To be eligible for admission to this Training Scheme/Micro-credential, all applicants must … <Note any specific requirements for entry> English Language Requirements: <Note any specific requirements, if any>
PARTICIPANT PROFILE:	☐ Domestic ☐ International Short Course Eligibility 1) An International Student cannot obtain a Student visa to enrol in a Short Course. However, an International Student currently enrolled in a formal Programme at Unitec and holding a valid Student visa can enrol in a Short Course provided that it does not conflict with their approved study. 2) People admitted into New Zealand on a work permit can enrol in a Short Course. Part-time formal study requires a variation of conditions of the work permit to be granted by the Immigration New Zealand. They must have appropriate current medical and travel insurance for the period of study. 3) People admitted into New Zealand on a visitor’s visa must not be enrolled in Short Courses, or multiple Short Courses, where the total enrolment duration would exceed 12 weeks maximum. They must also have appropriate current medical and travel insurance for the total period of study. Any person wishing to study for a total combined duration exceeding 12 weeks must have a students visa. 4) No Student shall be permitted to participate in a Short Course without having paid the prescribed fee.
FUNDING:	☐ Entrepreneurial/Cost Recovery ☐ Other Funding sources Short courses are self-funded only and do not attract any funding from the Tertiary Education Commission (TEC). If you want your course to be TEC funded, you should be requesting a Training Scheme
EXPECTED INTAKE:	Give an approximate figure based on market research or industry demand
FEES:	Indicate the costs to the participant. To be set in collaboration with Finance and with approval via business case.
DURATION:	Indicate the Duration/Learning Hours and pattern of delivery. Example: Every Tuesday evening from 6pm till 9pm for 6 Weeks

Information for Students

A Course Descriptor provides essential information about this course and information for students. The Course Descriptor is detailed below (Appendix 1) in this application and includes the following information: Outcome Statement (Aim) Course Highlights Indicative Content Fees Duration Entry Requirements Minimum/Maximum enrolment numbers Learning & Teaching methods Learning Resources Course completion requirements

This information is used to create a Unitec Webpage for the course.

Academic Quality Management

All academic provision, including learning, teaching, and related activities are subject to on-going evaluation and review to support continuous improvement. This section outlines the academic quality plan that you will put in place to ensure that your short course meets policy requirements. Evaluation, review, and improvements will be undertaken in accordance with the requirements of the Unitec’s policy framework. Evaluation will be supported by robust evidence and conform to relevant Unitec policies and procedures, and guidelines.
QUALITY MANAGEMENT:	School: Name of the School that will receive the funding from fees PAQC: Name the PAQC that will be responsible for the ongoing quality of the course. Academic Manager/Co-ordinator: Name the staff member who will be responsible for the quality of the course.
EVALUATION:	Course Evaluation and Planning [CEP] reports are a key component in the chain of self-assessment and academic quality compliance. They provide Teachers an opportunity to reflect on course outcomes and to plan improvements to their course and their own development as teachers. Course reports also provide evidence of Academic Quality Compliance. A modified short course CEP will be completed for each delivery of this short course as agreed with Te Korowai Kahurangi. All courses are subject to internal moderation of all summative assessment items. Responsibility for internal moderation lies with an internal staff member recognised as having expertise in assessment within the discipline area of the relevant course.
PARTICIPANT EVALUATION:	Participant evaluation is a critical component of Unitec’s repertoire of evaluative questioning processes. The purpose is to gather feedback on: how well a course is meeting learners’ learning needs and expectations; learners’ experiences of courses; learners’ views on areas of strength; learners’ views of where improvements can be made; learners’ assessments of teaching staff and, consequently, teaching staff’s professional development needs. At the start of the course, learners are told how the evaluation will be carried out and the evaluation time frames. Once evaluation has occurred, evaluation results and proposed actions are incorporated in the CEP. Participant evaluation will occur for each delivery of this short course as agreed with Te Korowai Kahurangi.
STAKEHOLDER ENGAGEMANT AND FEEDBACK:	Engagement with, and feedback from, relevant stakeholders will contribute to the evaluation, review, and improvement of academic provision. Such stakeholders include, but are not limited to: participants; staff; employers/industry; iwi, hapu, whānau, and other Māori stakeholders; members of other ethnic communities (for example, Pasifika); and community groups. Stakeholder feedback will occur regularly for this short course and be recorded in CEPs.
COURSE REVIEW:	Short Course Review is designed to ensure that the approved course remains relevant and current and continues to meet stakeholder’s needs. Short courses should typically be reviewed every two years as agreed with Te Korowai Kahurangi. A key aim of the short course review is to identify opportunities for improvement/development to ensure the course best meets the needs of learners, employers, industry, professional bodies, and the communities we serve.
MAKING CHANGES TO SHORT COURSES:	Short course changes and improvements are endorsed by the relevant Programme Academic Quality Committee and formally approved by the Academic Approvals Committee. Such approval is based on: stakeholder support for change; considerations of the impact on learners; and broader Unitec practices. Institutional support areas such as, Te Puna Ako, Te Korowai Kahurangi, Kaihautū, and other relevant external stakeholders often feed into the course improvements or change process. Changes to short courses are regarded as a Type 1 change and are made using the appropriate application form.

Short Course Regulations

Waeture Hōtaka | Regulations
These regulations apply to the <Short Course (Level X, X hours)> These regulations come into effect from <Semester #, YYYY>.
Ngā Ture Hei Whakaurunga | Admission Requirements:	Whakaurunga | Admission: To be eligible for admission to this Short Course, all applicants must meet the following requirements: <Note any specific requirements for entry> Whakaurunga Reo Pākehā | English Language Admission Requirements: <Note any specific requirements, if any.> Minimum / Maximum enrolment numbers: <Note any restrictions on numbers required to run the course>
Paearu Kōwhiri Tukanga| Selection Criteria & Process:	Paearu Kōwhiri | Selection Criteria: When the number of eligible applicants for admission exceeds the number of places available, the following selection criteria will be applied:…. Tukanga Kōwhiri | Selection Process: Selection will be made by Unitec staff members with the delegated authority to offer places to applicants. These staff members will select students on the basis of written information supplied on the enrolment form. At the discretion of the staff members, an interview (face-to-face or electronic) may be required. A list of delegated staff members will be kept by the Programme Academic Quality Committee responsible for the programme.
Ngā Ture Hei Whakawhiwhi Tohu Mātauranga | Requirements for the Award of the Short Course:	Completing the Short Course: To successfully complete this course, participants Participants must attend ##% of all scheduled sessions and engage in all key activities to successfully complete this course. Attendance based assessment system: Demonstration of participation will be determined according to the following criteria. Participants must achieve a minimum level of attendance as described in course documentation. Grade Meaning A Attended NA Not Achieved Successful completion of the Short Course will be recognised by a letter of completion.

Appendices

Appendix 1: Course Descriptors

Appendix 2: Business Case

APPENDIX 1: COURSE DESCRIPTOR BASIC TEMPLATE

This is the basic course descriptor template that can be translated into the Unitec Website Short Course information page; you may choose to use this or to use a different template that is more marketing focus.

ABCD S###:	Course Title
Level:	Total Hours:	NZSCED Classification No.:

Participants are required to adhere to Unitec’s Participants Disciplinary Statute in respect of staff, fellow participants, and in the use of resources and facilities.

Overview:

This course…

The overview is an outcome statement that is addressed directly to the learner and describes all aspects of the intended learning and identifies the key priorities of the course. It is not a description of the process of learning, but rather it describes the skills, knowledge or dispositions that participants will demonstrate upon successful completion of the course. Example: ‘This inbound marketing course is focused on attracting customers through relevant and helpful personalised content and adding value at every stage in customer's buying journey through Marketing Automation. You will learn how to effectively use channels like blogs, search engines, and social media to reach your potential customers in a personalised style. Today, many New Zealand companies are looking for people who have inbound marketing experience and who are HubSpot certified - this course is designed to set you up with these skills.

Course Highlights:

…

…

…

A list of highlights that the participant can expect to experience during the course. This is directed directly to the learner. Example: This is the first tertiary level course in Inbound Marketing and Marketing Automation in Australasia. The course has been developed and will be co-delivered with Done by Friday. You'll get real-world examples from New Zealand’s leading Inbound Marketing Agency. You'll also learn the latest Inbound Marketing theory and get practical experience which means you'll also use Hubspot marketing automation software for an real business. The course will culminate in you taking the Hubspot marketing automation platform certification test.

Topics include:

…

…

…

A detailed summary of the content that will be covered in this course, generally arranged in the order of delivery. Example: Goal Planning & Strategy Buyer Persona Development Content Creation for web pages, blogs and email Keywords and SEO - ensure that your website is visible in the search engines Blogging - publish quality blog content optimized to drive traffic and convert readers into customers Calls-to-Action - convert visitors into leads and leads into customers Landing Pages - learn how to launch effective landing pages that look perfect across devices Forms - convert anonymous visitors into leads and collect valuable lead intelligence with powerful forms that ask the right questions at the right times

Fees:

Indicate the costs to the participant. To be set in collaboration with Finance and with approval via business case.

Duration:

Indicate the Duration/Learning Hours and pattern of delivery. Example: Every Tuesday evening from 6pm till 9pm for 6 Weeks

Entry Requirements:

To be eligible for admission to this Short Course, all applicants must meet the following requirements:

Note any specific requirements or restrictions for entry including any English language requirements

Minimum / Maximum enrolment numbers:

Note any restrictions on numbers required to run the course

Teaching and learning

This course uses the following teaching and learning methods:

peer-based learning;

problem-based learning;

scenario-based learning;

work-based learning;

workshops;

…

This section describes the approaches employed for learning & teaching in terms of the participants learning experience and the content of the course (Topics). Course topics may be presented as a separate section or woven into description of learning activities. Example: This course will be completed through a Work Based Learning Advisor model which includes face to face coaching, email contact, Moodle resources.

Learning resources

Resources supplied for this course include:

Technology workshops.

Machinery safety equipment.

Computer labs

Learning management system (“Moodle™”); this includes access to:

library resources;

multi-media resources; and

course information.

Resources to be supplied by the participant for this course include:

Personal safety clothing including footwear.

Describe any learning resources that are supplied for this course and that the participants may need to supply when undertaking this course. This may refer to specific safety equipment, tools, text/resources, etc. If there are no specific requirements, then this section can be omitted.

Requirements to complete the short course:

Participants must attend ##% of all scheduled classes and engage in all key activities to successfully complete this course. Demonstration of participation will be determined according to the following criteria. Participants must achieve a minimum level of attendance as described in course documentation.

Grade	Meaning
A	Attended
NA	Not Achieved

Successful completion of the Short Course will be recognised by a letter of completion

Version Tracking:

Version No.	Date of Change	Effective from	Approved by	Description of change
1

APPENDIX 2 – BUSINESS CASE

BUSINESS CASE APPROVAL
STRATEGIC CASE:	Present the strategic case for the development of the Short Course. Demonstrate alignment with government and institutional priorities and local/regional needs. Articulate how the course is impacted by and aligns with the institute portfolio map.
NEED & MARKET ANALYSIS:	Present a market analysis to demonstrate the need and demand for the development based on validated evidence, research and analysis.
STAKEHOLDER SUPPORT:	Outline the support gained from relevant communities (including whānau, hapū, iwi, or hapori Māori) and other key stakeholders (including any relevant academic, employer, industry, professional and other bodies).
ECONOMIC CASE:	Articulate the economic case for the course. Explain how the proposed course option is the best value for money.
BENEFITS & RISKS:	Provide an analysis of possible risks and expected benefits of the proposed course.
DELIVERY RESOURCE REQUIREMENTS:	Provide a statement that shows how the School will supply sufficient physical, teaching and learning resources that are appropriate to the methods of delivery. Identify existing resources that will be used/redeployed at no additional cost. Identification and analysis of new capital and operational resource requirements. Include student support systems required to enable adequate and appropriate sustained delivery. Will this course require a Moodle Course Shell? Where relevant, the arrangements for workplace training need to enable the learner to achieve the outcomes. Also submit evidence of formal arrangements made with employers and other organisations to meet these practical and workplace requirements if applicable.
STAFF RESOURCES:	Include details of current or proposed staff and their qualifications including any associated costs (both recruitment and professional development). Name Qualification : :
ADVERTISING / MARKETING:	Detail the requirements for initial and ongoing promotion of the course as agreed with Marketing.